Executive Administrative Coordinator

IU Health; Indianapolis (IN); On-site; USD 60,000 - 78,000; Full time

Job summary

Indiana University Health is seeking an Administrative Coordinator to support directors and senior leaders in the Opportunity and Success team. You will manage calendars, meetings, and travel with high autonomy, and handle inquiries with a focus on professional representation of the department.

Responsibilities include coordinating department initiatives, preparing presentations and reports, and ensuring accurate records and basic budget oversight.

Qualifications

• Bachelor's Degree or equivalent years of experience required.
• 3–5 years of relevant experience.
• Intermediate experience in receiving, analyzing, and interpreting complex data.
• Experience with a matrix organization and complex work environment preferred.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manages director/senior leader calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department.
• Processes invoices and expense reports, and handles inquiries.
• Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Trains and guides junior administrative staff and may delegate day-to-day work.

Skills

MS Office

Data analysis

Calendar management

Executive support

Education

Bachelor's Degree

Job description

Indiana University Health is seeking an Administrative Coordinator to support directors and senior leaders in the Opportunity and Success team. You will manage calendars, meetings, and travel with high autonomy, and handle inquiries with a focus on professional representation of the department.

Responsibilities include coordinating department initiatives, preparing presentations and reports, and ensuring accurate records and basic budget oversight.