Strategic Administrative Coordinator

Youth Opportunity Investments, LLC; Carmel (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Youth Opportunity Investments, LLC is seeking an Administrative Assistant to provide essential administrative and organizational support to ensure the smooth operation of the department. You will manage routine tasks, coordinate communications, maintain records, and assist leadership as needed.

The ideal candidate will be organized, dependable, and capable of handling multiple priorities in a fast-paced environment. Proficiency with Microsoft Office and strong interpersonal skills are essential.

Qualifications

• High school diploma or equivalent.
• Previous administrative, clerical, office, or customer service experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently while also functioning effectively as part of a team.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and exercise good judgment.

Responsibilities

• Provide general administrative and clerical support to the department, team, or leadership.
• Answer, screen, and direct telephone calls and respond to routine inquiries.
• Manage incoming and outgoing correspondence, including emails, mail, shipping and other communications.
• Schedule and coordinate meetings, appointments, conference calls, and other activities.
• Maintain calendars and assist with coordinating schedules and meeting logistics.
• Prepare, format, proofread, and distribute correspondence, reports, presentations, spreadsheets, and other documents.
• Maintain accurate and organized electronic and paper files and records.
• Enter, update, and maintain information in databases, spreadsheets, and other organizational systems.
• Assist with travel arrangements and preparation of travel-related documentation when needed.
• Assist with special projects, events, meetings, and organizational initiatives.
• Maintain confidentiality of sensitive, personnel, financial, and business information.
• Follow organizational policies, procedures, and applicable laws and regulations.
• Provide professional and courteous service to employees, customers, vendors, and visitors.
• Perform other duties and responsibilities as assigned.

Skills

Time management

Organizational skills

Communication

Attention to detail

Multitasking

Independent worker

Team collaboration

Confidentiality

Professional demeanor

Education

High school diploma

Associate degree (preferred)

Tools

Microsoft Office

AI familiarity

Job description

Youth Opportunity Investments, LLC is seeking an Administrative Assistant to provide essential administrative and organizational support to ensure the smooth operation of the department. You will manage routine tasks, coordinate communications, maintain records, and assist leadership as needed.

The ideal candidate will be organized, dependable, and capable of handling multiple priorities in a fast-paced environment. Proficiency with Microsoft Office and strong interpersonal skills are essential.