Executive Admin & Office Coordinator

YOUTHNET; City of Mount Vernon (NY); Hybrid; USD 17,000 - 23,000; Part time

Benefits offered by this job

EAP

Dental

Pet insurance

Paid time off

Holidays

Job summary

Youthnet is seeking an organized, service-oriented Office Assistant to provide essential administrative support to our Executive Director and leadership team. The role focuses on coordinating calendars, supporting board activities, and maintaining organized records to keep the organization running smoothly.

The ideal candidate is proactive, detail-oriented, and adaptable, comfortable in a busy environment and able to balance priorities while delivering reliable administrative support to advance

Qualifications

• High School diploma or equivalent.
• Experience in administrative, office support, executive assistant, customer service, or similar role is preferred.
• Experience coordinating calendars, meetings, events, or office operations is beneficial.
• Strong organizational and communication skills are essential.
• Equivalent combinations of education, experience, and demonstrated skills will be considered.

Responsibilities

• Coordinate organizational and leadership calendars, including scheduling meetings and managing calendar details for the Executive Director and other leaders as assigned.
• Assist with email organization, correspondence, follow-up, and other administrative needs for the Executive Director and leadership team.
• Prepare and organize monthly Board of Directors meeting materials, including agendas, slideshows, executive reports, and meeting folders.
• Coordinate with the Executive Director and Board of Directors Secretary to prepare presentation materials, format meeting minutes, and verify accuracy.
• Maintain organized Board of Directors folders and records, ensuring approved meeting minutes, agendas, slideshows, executive reports, and supporting documents are accurately stored and accessible.

Skills

Organizational skills

Communication skills

Calendar coordination

Administrative support

Education

High School diploma or equivalent

Tools

Google Workspace

Shared drives

Document control

Job description

Youthnet is seeking an organized, service-oriented Office Assistant to provide essential administrative support to our Executive Director and leadership team. The role focuses on coordinating calendars, supporting board activities, and maintaining organized records to keep the organization running smoothly.

The ideal candidate is proactive, detail-oriented, and adaptable, comfortable in a busy environment and able to balance priorities while delivering reliable administrative support to advance