Strategic Administrative & Budget Specialist

Washington University in St. Louis; St. Louis (MO); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Vacation time

Health insurance

Metro U-Pass

Tuition assistance

Job summary

Washington University in St. Louis is seeking an experienced administrative professional to assist department leadership with financial and operational procedures.

You will coordinate human resources, purchasing, and financial management for the department, and support senior management with confidential duties. The role involves preparing budget recommendations, supporting faculty processes, and ensuring compliance with university policies.

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Bachelor's degree - Business is preferred.
• Relevant Administrative or Budgetary Support experience (5 Years) as stated.
• No specific certification/professional license required.

Responsibilities

• Assists and advises department or division head and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans.
• Provides administrative support to division research administration including preparing faculty promotion packets and faculty offer letters.
• Interprets departmental policies and procedures, making decisions on operating problems and issuing instructions in the name of the departmental head.
• Develops and recommends policies and procedures related to operations; plans and conducts meetings to ensure compliance and updates.
• Maintains liaison with all levels of administration to coordinate department business and resolve problems.
• Prepares financial and operational reports and analyzes progress and trends; coordinates personnel functions including hiring, disciplinary actions, and promotions.
• May supervise staff and assist in grant proposal preparation and budget expenditures; ensure compliance with policies.
• Performs administrative duties in support of senior management.

Skills

Microsoft Office

HR

Interpersonal Communication

Problem Solving

Detail-Oriented

Written Communication

Analytical Thinking

Communication

Budgetary Support

Confidentiality

Education

High School Diploma

Bachelor's degree - Business

Tools

Office equipment

Job description

Washington University in St. Louis is seeking an experienced administrative professional to assist department leadership with financial and operational procedures.

You will coordinate human resources, purchasing, and financial management for the department, and support senior management with confidential duties. The role involves preparing budget recommendations, supporting faculty processes, and ensuring compliance with university policies.