Strategic Administrative Assistant to the Dean

The Friedman School of Nutrition Science and Policy; Medford (MA); Hybrid; USD 38,000 - 53,000; Full time

Job summary

The Fletcher School at Tufts University seeks an Administrative Assistant to the Dean to provide high-level support to the Dean's Office. You will manage calendars, coordinate travel, plan meetings, and handle confidential communications with discretion.

This role involves budget tracking, data preparation, and acting as a courteous primary contact for both internal and external stakeholders.

Qualifications

• Knowledge and experience typically acquired by:
• Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
• In addition, bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.

Responsibilities

• Provide advanced administrative support for the Dean's Office, including scheduling meetings and booking travel.
• Oversee daily operation of office; track status on ongoing matters and follow up as required.
• Evaluate workflow and reallocate resources to meet office needs and customer service.
• Oversee and evaluate office automation and information technology needs.
• Triages phone calls and prioritizes e-mail.
• Searches and resolves customer problems and concerns.
• Prepare, facilitates and manages highly confidential communications and information.
• Plan dates, invitations, venue, materials, and on-site setup for meetings and events.
• Monitor department budget, expenditures, and reporting.

Skills

Microsoft Office

Organizational skills

Interpersonal skills

Bookkeeping knowledge

Education

Bachelor's degree

High School Diploma / GED

Tools

Microsoft Office Suite

Job description

The Fletcher School at Tufts University seeks an Administrative Assistant to the Dean to provide high-level support to the Dean's Office. You will manage calendars, coordinate travel, plan meetings, and handle confidential communications with discretion.

This role involves budget tracking, data preparation, and acting as a courteous primary contact for both internal and external stakeholders.