Strategic Administrative Assistant – Global Product (Hybrid)

Invesco; United States; Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Flexible PTO

Hybrid work

401(k) matching

Health benefits

Parental leave

Employee stock purchase plan

Job summary

Invesco is seeking an Administrative Assistant to support the Global Product organization. You will manage calendars, coordinate travel, and handle invoices for a team spanning domestic and international locations.

Ideal candidates have 5+ years of administrative experience, a bachelor’s degree or equivalent, and strong MS Office skills (PowerPoint/Excel). The role is full-time with a hybrid work model in NYC, and involves onboarding, meetings, and document management.

Qualifications

• 5+ years of administrative support experience.
• Bachelor's degree strongly preferred; equivalent work experience considered.
• Proficiency with Microsoft Office, especially PowerPoint and Excel.

Responsibilities

• Provide strategic, complex calendar management based on priorities.
• Arrange and coordinate domestic and international travel.
• Process invoices and expense claims for team members.
• Handle external visitor process for NYC, including logging and building management liaison.
• Assist with staff onboarding and off-boarding, including equipment and access setup.
• Coordinate and logistics of internal departmental meetings, agendas, speaker prep, room scheduling.
• Maintain organizational charts, email lists, and Executive Bios.
• Support the departmental Microsoft Teams site and SharePoint.

Skills

Calendar management

MS Office

Communication

Multitasking

Travel coordination

Administrative support

Invoicing processing

Education

Bachelor's degree preferred

Job description

Invesco is seeking an Administrative Assistant to support the Global Product organization. You will manage calendars, coordinate travel, and handle invoices for a team spanning domestic and international locations.

Ideal candidates have 5+ years of administrative experience, a bachelor’s degree or equivalent, and strong MS Office skills (PowerPoint/Excel). The role is full-time with a hybrid work model in NYC, and involves onboarding, meetings, and document management.