Administrative Assistant

Invesco; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Flexible paid time off

Hybrid work schedule

401(K) matching

Health & wellbeing benefits

Parental Leave

Employee stock purchase plan

Job summary

Invesco in New York, NY is seeking an Administrative Assistant to support the Global Product organization. You will handle complex calendar management, coordinate domestic and international travel, and process invoices and expense claims for the team.

Responsibilities also include managing visitor access for NYC, onboarding and off-boarding, coordinating meetings, maintaining organizational charts and bios, and supporting Teams and SharePoint sites.

Qualifications

• 5+ years of administrative support experience.
• Bachelor's degree strongly preferred; equivalent work experience considered.

Responsibilities

• Provide strategic, complex calendar management based on priorities.
• Arrange and coordinate domestic and international travel.
• Process invoices and expense claims for team members.
• Handle NYC visitor process and building/logistics coordination.
• Assist with staff onboarding and off-boarding, equipment setup and system access.
• Coordinate internal departmental meetings, agendas, speaker prep, room scheduling, and meals.
• Maintain organizational charts, email distribution lists and Executive Bios.
• Support departmental Teams site and SharePoint.

Skills

Multitasking

Time management

Communication

Interpersonal skills

Education

Bachelor's degree preferred

Tools

Microsoft PowerPoint

Microsoft Excel

SharePoint

Microsoft Teams

Job description

About Invesco

As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.

What’s in it for you?

Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

Job Description

Your Role

The Administrative Assistant is dedicated to supporting the Global Product organization. The team focuses on the entire product lifecycle, including Product Development, Management and Strategy.

You Will Be Responsible For:

• Provide strategic, complex calendar management based on an understanding of key priorities and objectives
• Arrange and coordinate complicated domestic and international travel
• Process invoices and expense claims for team members.
• Handle external visitor process for NYC including adding to visitor log, designating greeter onsite, any other requests with building management or technology
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Manage the coordination and logistics of internal departmental meetings including agenda development, speaker prep sessions, meeting room/conferencing scheduling, meal ordering for meetings, etc.
• Maintain current organizational charts, email distribution lists and Executive Bios
• Support the departmental Microsoft Team’s site along with SharePoint.

The Experience You Bring:

• 5+ years of experience of administrative support; C-suite executive level experience a plus
• Bachelor’s degree strongly preferred, equivalent work experience will be considered process information and provides service
• Proficiency with Microsoft Office with emphasis on PowerPoint and Excel
• Ability to manage through multiple concurrent tasks in an environment of rapidly changing priorities
• Experience in asset management, a plus
• Excellent organization, time management, and interpersonal skills
• Ability to communicate in clear language both verbally & in writing

The total compensation offered for this position, which includes salary and incentive pay, will vary based on skills, experience and location. The salary range for this position in New York City is $85,000 to $105,000 annually.

Full Time / Part Time

Full time

Worker Type

Employee

Job Exempt (Yes / No)

No

Workplace Model

Pursuant to Invesco’s Workplace Policy, employees are expected to comply with the firm’s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other’s growth and development.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.

Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.