Strategic Administrative Assistant, Fine Arts Center

Cypress-Fairbanks Independent School District; Cypress (TX); Sur place; USD 35 000 - 43 000; Plein temps

Résumé du poste

Cypress-Fairbanks Independent School District is seeking an Administrative Assistant III to support the Director of Fine Arts at the VISUAL AND PERFORMING ARTS CENTER in Cypress, TX. The role requires at least three years of secretarial experience, strong organizational skills, and proficiency in MS Office and Google Suite.

Salary ranges and 244-day contract, with focus on procurement, budget, and clerical duties.

Qualifications

• High school diploma or equivalent; office skills training preferred.
• Minimum of three years in administrative secretarial work and bookkeeping preferred.
• Familiarity with school district operations and procurement processes.
• Excellent interpersonal and communication skills; professional demeanor.
• Maintain confidentiality of sensitive information and records.
• Detail-oriented, self-motivated and able to multitask with minimal supervision.
• Proficient in MS Office and Google Suite; experience with eFinance Plus and Laserfiche preferred.
• Ability to work under stress and manage frequent interruptions.

Responsabilités

• Prepare correspondence, forms and reports for the Director of Fine Arts.
• Maintain physical and computerized files.
• Assist teachers with procurement of supplies and repairs.
• Process large volumes of purchase orders for music, theatre and dance programs.
• Handle consultant agreements and follow-up through completion.
• Maintain financial and budget records; reconcile department accounts.
• Coordinate meetings and assist with travel arrangements.
• Track timesheets and payments for Fine Arts staff.
• Process Capital Outlay purchases and background checks on consultants.
• Answer calls, greet visitors and maintain confidentiality.

Connaissances

Interpersonal skills

Communication

Organizational skills

Multi-tasking

Formation

High school diploma or equivalent; college credits with office skills training

Outils

Microsoft Office Suite

Google Suite

eFinance Plus

Laserfiche

Description du poste

Cypress-Fairbanks Independent School District is seeking an Administrative Assistant III to support the Director of Fine Arts at the VISUAL AND PERFORMING ARTS CENTER in Cypress, TX. The role requires at least three years of secretarial experience, strong organizational skills, and proficiency in MS Office and Google Suite.

Salary ranges and 244-day contract, with focus on procurement, budget, and clerical duties.