Administrative Assistant III, Director of Fine Arts

Cypress-Fairbanks Independent School District; Cypress (TX); On-site; USD 35,000 - 43,000; Full time

Job summary

Cypress-Fairbanks Independent School District is seeking an Administrative Assistant III to support the Director of Fine Arts at the VISUAL AND PERFORMING ARTS CENTER in Cypress, TX. The role requires at least three years of secretarial experience, strong organizational skills, and proficiency in MS Office and Google Suite.

Salary ranges and 244-day contract, with focus on procurement, budget, and clerical duties.

Qualifications

• High school diploma or equivalent; office skills training preferred.
• Minimum of three years in administrative secretarial work and bookkeeping preferred.
• Familiarity with school district operations and procurement processes.
• Excellent interpersonal and communication skills; professional demeanor.
• Maintain confidentiality of sensitive information and records.
• Detail-oriented, self-motivated and able to multitask with minimal supervision.
• Proficient in MS Office and Google Suite; experience with eFinance Plus and Laserfiche preferred.
• Ability to work under stress and manage frequent interruptions.

Responsibilities

• Prepare correspondence, forms and reports for the Director of Fine Arts.
• Maintain physical and computerized files.
• Assist teachers with procurement of supplies and repairs.
• Process large volumes of purchase orders for music, theatre and dance programs.
• Handle consultant agreements and follow-up through completion.
• Maintain financial and budget records; reconcile department accounts.
• Coordinate meetings and assist with travel arrangements.
• Track timesheets and payments for Fine Arts staff.
• Process Capital Outlay purchases and background checks on consultants.
• Answer calls, greet visitors and maintain confidentiality.

Skills

Interpersonal skills

Communication

Organizational skills

Multi-tasking

Education

High school diploma or equivalent; college credits with office skills training

Tools

Microsoft Office Suite

Google Suite

eFinance Plus

Laserfiche

Job description

Administrative Assistant III, Director of Fine Arts

Cypress-Fairbanks Independent School District VISUAL AND PERFORMING ARTS CENTER - Cypress, Texas Open in Google Maps

Job Details

Job ID: 5984539

Application Deadline: Posted until filled

Re-Posted: Yesterday

Starting Date: Jan 4, 2027

Job Description

QUALIFICATIONS:

• High school graduate or equivalent; college credits with office skills training or equivalent business school training preferred.
• Minimum of three (3) years of administrative secretarial experience, bookkeeping experience, and experience in public education settings preferred.
• Knowledge of school district organization, operations and administrative policies, procedures, and business practices, including procurement procedures.
• Possess exceptional interpersonal and communication skills, including a pleasant telephone personality. Must have the ability to interact with a diverse clientele in a professional manner.
• Must have a high degree of integrity and confidentiality regarding student records, employment records and department issues.
• Must be detail-oriented, self-motivated and able to work collaboratively. Must be able to handle multiple complex tasks with minimal supervision.
• Proficiency in Microsoft Office Suite and Google Suite are required. Experience with eFinance Plus and Laserfiche are also preferred.
• Must have the ability to work with frequent interruptions and to maintain emotional control under stress.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$38,788.00 – CP6

Salary Range (based on experience) as set by the Board of Trustees for the school year

ESSENTIAL FUNCTIONS:

• Prepare correspondence, forms and reports for the Director of Fine Arts.
• Maintain physical and computerized files.
• Assist teachers with procurement of supplies and repairs.
• Prepare a large volume of purchase orders for the MS & HS music, theatre and dance programs, as well as for the Director of Fine Arts.
• Process consultant agreements and follow-up with consultants and Fine Arts campus directors through completion.
• Maintain all financial and budget records. Reconcile budget reports for all departmental accounts including the school accounts for the MS & HS music and dance programs.
• Assist in preparing for special activities and meetings.
• Assist teachers with questions regarding general district policies and department procedures.
• Assist teachers with travel arrangements including travel forms, travel advancements and field trip requests.
• Track and submit Color Guard and Fine Arts Long-Term Sub timesheets and Extra Duty Pay.
• Process and track Capital Outlay purchases.
• Assist with background checks on Fine Arts consultants.
• Request New Vendors and Submit W9s.
• Process Payroll for Fine Arts employee supplemental pay.
• Maintain office supply inventory and order as needed.
• Answer and respond to incoming calls, taking reliable messages and routing them to the appropriate staff member. Greet and assist visitors with inquiries.
• Maintain confidentiality of information.
• Process and respond to emails in a timely manner.
• Perform other duties as assigned by the Director of Fine Arts.
• Regular and reliable attendance is an essential function of this job.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; tolerate moderate noise levels; work with frequent interruptions. Repetitive hand motions; prolonged use of a computer, prolonged sitting.

POSITION TYPE: Full-Time
Salary: $38,788 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• John Morrison , Director of Fine Arts
• VPAC
• Email: [e-mail]