Administrative Assistant II — Curriculum & Tech Training Support

Cypress-Fairbanks Independent School District; Cypress (TX); On-site; USD 31,000 - 38,000; Full time

Job summary

Cypress-Fairbanks Independent School District in Cypress, Texas seeks an Administrative Assistant II to support Coordinators of Technology Training and Curriculum Management Systems. The role covers document prep for meetings, event support, budgeting and procurement tasks.

The ideal candidate will have a high school diploma, strong MS Office and Google Drive skills, and excellent communication. Experience with budgeting and finance is a plus; district employees are favored.

Qualifications

• High school diploma or GED required.
• Ability to prioritize, organize, manage multiple administrative activities and problem solve.
• Proficient in Windows, Microsoft Suite, Outlook 365, Google Drive; skilled in graphics, charts, tables, spreadsheets and word processing.
• Excellent interpersonal and communication skills with a pleasant telephone personality.
• Experience with bookkeeping and finance preferred.

Responsibilities

• Prepare and assemble materials and documents for district-level meetings, training, events and activities.
• Assist in preparing for conferences, workshops, staff development, etc.
• Create accurate and visually appealing correspondence and documents.
• Process purchase orders, secure quotations for bids, maintain and audit ledger sheets in Excel and Google.
• Order supplies using computerized distribution requisition forms.
• Create, maintain and process documents related to budgets, timesheets, mileage forms and attendance.
• Manage and process professional development set-up and participant credit.
• Maintain a system for the inventory, check out and distribution of instructional materials, curriculum documents, robotics equipment, etc.
• Serve as liaison with coordinators, parents, campus staff, vendors, etc.
• Place, receive and direct telephone calls.
• Assist with assignment and communication workflows for support tickets.
• Assist with the maintenance of appointment schedules and draft correspondence.
• Work with the Coordinators to prepare and manage special projects and events.
• Perform other duties as assigned by Coordinators of Technology Training and Curriculum Management Systems.
• Regular and reliable attendance is an essential job function.

Skills

Prioritization and organization

Problem solving

Collaboration

Independent work

Interpersonal communication

Education

High school diploma or GED

Tools

Windows

Microsoft Suite

Outlook 365

Google Drive

Spreadsheets

Word processing

Job description

Cypress-Fairbanks Independent School District in Cypress, Texas seeks an Administrative Assistant II to support Coordinators of Technology Training and Curriculum Management Systems. The role covers document prep for meetings, event support, budgeting and procurement tasks.

The ideal candidate will have a high school diploma, strong MS Office and Google Drive skills, and excellent communication. Experience with budgeting and finance is a plus; district employees are favored.