Strategic Administrative Assistant — Finance Team

Northbound Executive Search; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive benefits package

Collaborative and professional work环境

Professional growth and development

Job summary

Northbound Executive Search is seeking an Administrative Assistant to support a team of investment professionals in their New York office. This role provides essential day-to-day administrative support, calendar management, travel coordination, and preparation of presentations and materials.

Ideal candidates will have 2+ years of administrative experience, strong organizational and communication skills, and the ability to manage multiple tasks in a dynamic setting while maintaining discretion

Qualifications

• 2+ years of administrative or executive assistant experience, preferably within financial services or investment management.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Professional, proactive, and team-oriented approach.
• Strong proficiency in Microsoft Office.

Responsibilities

• Provide day-to-day administrative support to a team of investment professionals
• Manage calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel arrangements
• Prepare and organize presentations, documents, and meeting materials
• Process and track expenses
• Coordinate internal and external meetings, calls, and conferences
• Assist with light office coordination, including supplies, vendors, and general office needs
• Support team projects and other administrative tasks as needed
• Handle sensitive and confidential information with discretion

Skills

Organizational skills

Attention to detail

Communication skills

Task prioritization

Team oriented

Tools

Microsoft Office

Job description

Northbound Executive Search is seeking an Administrative Assistant to support a team of investment professionals in their New York office. This role provides essential day-to-day administrative support, calendar management, travel coordination, and preparation of presentations and materials.

Ideal candidates will have 2+ years of administrative experience, strong organizational and communication skills, and the ability to manage multiple tasks in a dynamic setting while maintaining discretion