Executive Assistant - Investment Bank

Phyton Talent Advisors; New York (NY); On-site; USD 50,000 - 75,000; Full time

Job summary

An established investment bank in New York, New York, is seeking an Executive Assistant to provide high-level administrative support to senior leaders. Responsibilities include managing executive calendars, scheduling meetings, coordinating travel logistics, and preparing meeting materials. The ideal candidate will possess strong organizational and communication skills, and proficiency in Microsoft Office applications. This role is essential to ensuring smooth operations for senior executives within the firm.

Qualifications

• Strong organizational and communication skills.
• Experience with travel coordination and expense management.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support to senior executives and their teams.
• Maintain executive calendars and schedule meetings.
• Coordinate conference room logistics including catering and A/V.
• Arrange domestic and international travel.
• Manage expense reporting according to policy.
• Prepare and organize meeting materials.

Skills

Organizational skills

Communication skills

Travel coordination

Expense management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Our client a well known Investment Bank is seeking an Executive Assistant in their New York, New York Location!

Role Summary

Provide high level administrative support to senior leaders and their teams based in New York.

Key Responsibilities

• Provide administrative support to senior executives (approximately 7 Managing Directors) and their teams.
• Maintain executive calendars; schedule meetings and conference calls; proactively manage conflicts.
• Coordinate conference room logistics including catering and A/V.
• Arrange domestic and international travel; manage travel profiles and approvals.
• Manage expense reporting in accordance with Firm and Internal Audit policy.
• Prepare and organize meeting and presentation materials.

Qualifications

• Strong organizational and communication skills.
• Experience with travel coordination and expense management.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.