Strategic Admin & Business Support - Flexible Hours

NHS Scotland; Pennsylvania; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

NHS pension

Generous annual leave

Learning & development opportunities

Job summary

NHS Dumfries and Galloway is seeking a highly organised Business Support Officer to join the Corporate Services Directorate. You will provide administrative, secretarial, and business support across Corporate Services and Public Health Directorates, helping ensure smooth operation of services that support health and wellbeing.

The role requires flexibility to cover during absences, including undertaking aspects of the Senior Business Support Officer role when needed.

Qualifications

• Organised and proactive; strong attention to detail.
• Experience providing admin or business support in a similar environment.
• Willingness to learn NHS systems, policies and procedures.

Responsibilities

• Organising and supporting meetings, working groups, and workshops, including minute taking and action tracking
• Managing records, filing systems, version control, and document archiving
• Drafting and formatting correspondence, reports, and presentations
• Managing inboxes (including acting as a proxy) and acting as a professional point of contact for internal and external stakeholders
• Supporting performance management, risk management, and audit processes
• Maintaining digital workspaces including Microsoft Teams, SharePoint, and shared drives
• Inputting, maintaining, and extracting data from business systems and databases
• Assisting with purchasing, invoicing, and stock control in line with Standing Financial Instructions
• Providing HR-related administrative support such as absence recording and arranging meetings
• Supporting the planning and coordination of events, training sessions, and development days

Skills

Organised

Digital skills

Communication

Time management

Independent working

Admin support

NHS policies

Healthcare experience

Education

SVQ Level 3 in Business & Administration

Tools

Microsoft 365

Teams

SharePoint

Job description

NHS Dumfries and Galloway is seeking a highly organised Business Support Officer to join the Corporate Services Directorate. You will provide administrative, secretarial, and business support across Corporate Services and Public Health Directorates, helping ensure smooth operation of services that support health and wellbeing.

The role requires flexibility to cover during absences, including undertaking aspects of the Senior Business Support Officer role when needed.