Leadership Business Support

Wakefield Council; United States; Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Hybrid working

Relocation support up to £8,000

Job summary

Wakefield Council is seeking two experienced administrators to provide comprehensive administrative support to Senior Leaders in the Children and Young People’s Directorate. You will manage diaries, arrange meetings, take minutes, and handle confidential information with care.

You will also assist with updating the Children’s database and HR/Finance systems, complying with all statutory timescales. As part of a hybrid working arrangement, you will work a mix of office and home-based duties.

Qualifications

• Experience taking minutes accurately and on time.
• Ability to manage diaries and coordinate meetings.
• Strong understanding of data protection and confidentiality requirements.

Responsibilities

• Provide full administrative support to Senior Leaders.
• Take and distribute accurate minutes for internal, multi-agency and partnership meetings.
• Support arranging meetings, prepare agendas and manage information on relevant systems.
• Process telephone inquiries and assist with updating the Children’s database and HR/Finance systems.

Skills

Minute taking

Diary management

Confidentiality

Data protection

Customer service

Job description

The successful candidates will provide a full and varied administrative support function to Senior Leaders including diary management, dealing with highly confidential information and tasks on their behalf, to support with arranging meetings, preparing agendas, and taking and distributing minutes for internal, multi-agency and partnership meetings, dealing with telephone calls, and supporting Senior Leaders to add or review information on the Children’s database and HR and Finance systems.

It is essential that you are an experienced and confident minute taker and are able to use a laptop to take minutes at all meetings. Accuracy and attention to detail is essential as many tasks are required to be completed within statutory timescales.

Due to the nature of the roles, it is essential that you are fully aware of all aspects of data protection and confidentiality as you will be working in an environment dealing with extremely sensitive and emotive information on a daily basis including information relating to the abuse and injuries to children and young people.

Core office hours are 8.30-17.00 Monday to Thursday and 8.30-16.30 on Friday. The posts are part of the flexi time scheme and currently operates hybrid working with a mix of office and home working.

A standard DBS check and clearance will be required for the post.

Wakefield Council employees have access to a full induction programme and mandatory training, corporate offers and discounts from local and national companies on a wide range of products and services, including discounted travel tickets and leisure membership.

Thinking about relocating to join us? Eligible candidates may receive up to £8,000 in relocation support to help make the move easier.

Eligibility is subject to our relocation policy and criteria, including specific requirements relating to the distance between your current home, your new home, and your workplace. To qualify, your new home must be closer to your workplace than your current home.

Safeguarding

Wakefield Council is wholly committed to ensuring children and vulnerable adults are fully supported and safe. We are dedicated to the safeguarding of all children and vulnerable adults whilst promoting their welfare. We expect all staff and volunteers to share this responsibility.

DBS (Disclosure & Barring Service)

The successful applicant will be required to complete a Disclosure Application Form and to provide criminal conviction information.

Probation

In accordance with the Council Probation Procedure, this post is subject to a 6-month Probationary Period.

Fluency Duty

To comply with Part 7 of the Immigration Act 2016 (Fluency Duty), public facing roles will be subject to the Fluency Duty.

Diversity

Having a diverse workforce that is reflective of the communities we serve helps us to achieve the best outcomes for all. We encourage applications from everyone and actively seek to ensure that everyone feels included in the workplace so that we can make the most of our differences.

Are you flexible, looking for a challenge and a role where no two days are the same? Then this is the role for you!

We are looking for two experienced administrators to work flexibly within our Children and Young People’s Directorate to support Senior Leaders. Excellent customer care and communication skills are essential along with the ability to work as part of a team or independently using your own initiative.