STEPS Employee Records Clerk

University of Kentucky; Lexington (VA); On-site; USD 17,000 - 24,000; Full time

Job summary

The University of Kentucky is seeking a STEPS Employee Records Clerk to support the Employee Records team within Human Resources. The primary duty is to upload documents into the employee records system.

The role also includes filing, scanning, retrieving records, assisting with No For Rehire, and VOE verifications, plus routine office tasks to keep the department organized and compliant.

Qualifications

• Demonstrated ability to handle confidential information.
• Follow instructions accurately and complete tasks on time.
• Ability to work independently with minimal supervision.
• Prior experience in office support, data entry, or document management preferred but not required.

Responsibilities

• Upload documents into the employee records system.
• Alphabetize and file documents.
• Prepare and scan materials for digital records.
• Retrieve employee record information as needed.
• Assist with No For Rehire process and VOE verifications.
• Support general office tasks: compile packets, send faxes, and make copies.

Skills

Handle confidential information

Follow instructions accurately

Work independently

Job description

Physical Requirements

Ability to lift, push, and pull objects up to 25lbs, sitting or standing for long periods of time, and repetitive motion.

Job Title

STEPS Employee Records Clerk

Requisition Number

TE09526

Department Name

3J541:Compensation

Work Location

Lexington, KY

Salary Range

$15.00/hour

Type of Position

Temporary

Position Time Status

Full-Time

Shift / Work Shift

Monday – Friday; 8:00 am-5:00 pm

Expected # of Hours Per Week

40

Job Summary

The STEPS Employee Records Clerk will provide flexible support to the Employee Records team within the Human Resources department. The primary responsibility of this role is to upload documents into the employee records system.

Additional duties

• Alphabetizing and filing documents
• Preparing and scanning materials for digital records
• Retrieving employee record information as needed
• Assisting with the No For Rehire process
• Supporting Verifications of Employment ( VOE )

General office tasks

• Compiling informational packets
• Sending faxes
• Making copies
• Other administrative support duties as assigned

This position offers an excellent opportunity to gain valuable experience at the University of Kentucky, especially for those interested in a career in Human Resources. It’s a great way to build competitive skills and get your foot in the door!

Skills / Knowledge / Abilities

Demonstrated ability to:

• Handle confidential information
• Follow instructions accurately
• Work independently with minimal supervision.

Prior experience in office support, data entry, or document management is preferred, but not required.

Does this position have supervisory responsibilities? No

Deadline to Apply

09/30/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.