STEPS Administrative Assistant

University of Kentucky; Lexington (VA); On-site; USD 22,000 - 29,000; Part time

Job summary

The University of Kentucky in Lexington, KY seeks an STEPS Administrative Assistant to support purchasing and procurement activities for office and laboratory needs, handle SRM e-catalog orders, and ensure documentation complies with University standards.

Responsibilities include reconciling accounts, tracking inventories, and providing general administrative support with confidentiality and strong attention to detail; requires proficiency in Microsoft Office and SAP.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with administrative systems and databases.
• Excellent written and verbal communication skills.
• Ability to take initiative and manage multiple priorities.

Responsibilities

• Prepare SRM e-catalog orders for office and laboratory supplies, computers, and equipment.
• Process and maintain purchasing documentation including goods confirmations.
• Support reconciliation of accounts and track monthly inventories and sales.
• Provide general administrative and financial support to the department with confidentiality.

Skills

Initiative

Professionalism

University policies

Organizational skills

Administrative systems

Communication skills

Multitasking

Tools

Microsoft Office

SAP

Job description

Job Title

STEPS Administrative Assistant

Requisition Number

TE09529

Department Name

81070:ANIMAL AND FOOD SCIENCES

Work Location

Lexington, KY

Salary Range

$18.50/hour

Type of Position

Temporary

Position Time Status

Full-Time

Physical Requirements

Lifting up to 30 lbs.

Work Shift

8-4

Expected # of Hours Per Week

37.5

Job Summary

Support purchasing and procurement activities by preparing SRM e-catalog orders for office and laboratory supplies, computers, and technical equipment. Process and maintain purchasing documentation, including goods confirmations and supporting documentation, ensuring transactions comply with University requirements and standards. Support reconciliation of accounts. Track monthly animal inventories, and sales.

• Provide general administrative and financial support to the department, maintaining confidentiality and demonstrating accuracy, professionalism, and excellent customer service in all activities.

Other duties may be assigned as needed.

Skills / Knowledge / Abilities

• Ability to take initiative.
• Professionalism.
• Knowledge of University policies and procedures.
• Strong organizational skills and attention to detail.
• Experience working with administrative systems and databases.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Customer service mindset and commitment to supporting stakeholders.
• Proficiency with Microsoft Office and the ability to learn systems such as SAP .
• Ability to multi-task.

Does this position have supervisory responsibilities?

No

Deadline to Apply

10/01/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.