STEPS Administrative Services Asst/UKHC

Inside Higher Ed; Lexington (KY); On-site; USD 21,593 - 30,754; Full time

Job summary

A prominent educational institution in Lexington, KY is seeking a full-time temporary Administrative Services Assistant. This role involves scheduling appointments, managing files, fielding communications, and supporting onboarding. The ideal candidate will excel in a fast-paced environment, demonstrating strong communication and customer service skills. Experience with Microsoft Office Suite is essential, while SAP and Service Now knowledge is a plus. Application deadline is 04/01/2026.

Qualifications

• Ability to manage multiple tasks and/or projects accurately.
• Demonstrated customer service excellence.
• Ability to meet deadlines in a fast-paced environment.

Responsibilities

• Schedule appointments and maintain calendars.
• Manage external voice communications and vendor interactions.
• Coordinate onboarding for new team members.
• Serve as receptionist at 2317 Alumni Park Plaza.

Skills

Microsoft Office Suite

Strong written and oral communication skills

Exemplary customer service

Flexibility

SAP experience

Service Now experience

Job description

Physical Requirements

This position may require sitting and/or standing at a workstation for extended periods of time performing repetitive motions such as typing.

Job Title

STEPS Administrative Services Asst/UKHC

Requisition Number

TE09246

Department Name

H3997:EVPHA Information Technology

Work Location

Lexington, KY

Salary Range

$19/hour

Type Of Position

Temporary

Position Time Status

Full-Time

Shift

Primarily day shift Monday through Friday 8:00am – 5:00 pm.

Job Summary

The Administrative assistant will schedule appointments, maintain calendars, manage files, field external voice communications, vendor management, manage travel and itineraries, and assist with project meeting materials. This role will also coordinate onboarding for new team members, be responsible for work space readiness, secure office supplies and technology to support project activities, and facilitate badge access for IT Staff. The Admin Asst will serve as the receptionist to 2317 Alumni Park Plaza, Suite 100 space.

• Manages Schedules and Meeting Arrangements.
• Manages Travel Schedule and arrangements.
• Customer support services — clerical and administrative support.
• Process mail and forms for department, answer questions in a timely manner.

Skills / Knowledge / Abilities

The ideal candidate will have the ability to manage multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment. Demonstrated Microsoft Office Suite, strong written and oral communication skills, professional demeanor, reliable, exemplary customer service, ability to meet deadlines, flexibility preferred. SAP and Service Now experience a plus.

Does this position have supervisory responsibilities?

No

Deadline To Apply

04/01/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.