STEPS Employee Records Clerk

University of Kentucky; Lexington (KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The University of Kentucky is seeking a STEPS Employee Records Clerk to support the Employee Records team within Human Resources. The primary responsibility is to upload documents into the employee records system.

Additional duties include filing, scanning materials for digital records, retrieving information as needed, assisting with No For Rehire, and supporting Verifications of Employment (VOE). General office tasks such as compiling packets and making copies are also part of the role.

Qualifications

• Experience in office support, data entry, or document management preferred.
• Demonstrated ability to handle confidential information.
• Ability to follow instructions accurately and work independently.

Responsibilities

• Upload documents into the employee records system.
• Alphabetize and file documents.
• Prepare and scan materials for digital records.
• Retrieve employee record information as needed.
• Assist with No For Rehire process.
• Support Verifications of Employment ( VOE ).
• Compile informational packets and perform general office tasks (faxing, copying).

Job description

Required License/Registration/Certification

Physical Requirements

Ability to lift, push, and pull objects up to 25lbs, sitting or standing for long periods of time, and repetitive motion.

Shift

Work Shift
Monday – Friday; 8:00 am-5:00 pm
Expected # of Hours Per Week
40

Job Summary

The STEPS Employee Records Clerk will provide flexible support to the Employee Records team within the Human Resources department. The primary responsibility of this role is to upload documents into the employee records system.

Additional duties may include, but are not limited to:

• Alphabetizing and filing documents
• Preparing and scanning materials for digital records
• Retrieving employee record information as needed
• Assisting with the No For Rehire process
• Supporting Verifications of Employment ( VOE )

The Records Clerk may also assist with general office tasks such as:

• Compiling informational packets
• Sending faxes
• Making copies
• Other administrative support duties as assigned

This position offers an excellent opportunity to gain valuable experience at the University of Kentucky, especially for those interested in a career in Human Resources. It’s a great way to build competitive skills and get your foot in the door!

Skills / Knowledge / Abilities

Demonstrated ability to:

• Handle confidential information
• Follow instructions accurately
• Work independently with minimal supervision.

Prior experience in office support, data entry, or document management is preferred, but not required.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Deadline to Apply

Deadline to Apply 09/30/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How many years of experience do you have providing administrative support for a department or organization?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Describe your experience in a position that required constant attention to detail and accuracy.

  (Open Ended Question)