Administrative Services Asst/UKHC

Inside Higher Ed; Lexington (KY); On-site; USD 26,174 - 41,451; Full time

Job summary

A higher education institution in Lexington, KY is seeking an Administrative Services Assistant to support financial operations in the Department of Pediatrics. The role involves preparing invoices, assisting with budgets, and ensuring accurate financial reporting. The ideal candidate should have at least four years of experience in accounting and possess skills in MS Word, Excel, and PowerPoint.

Qualifications

• Minimum of 4 years of experience in accounting, finance, or database management.
• Familiarity with financial, grant, and administrative systems.

Responsibilities

• Prepare invoices and assist with budget development.
• Compile financial reports to support planning and decision-making.
• Manage purchasing activities and process financial transactions.

Skills

MS Word

Excel

Outlook

Power Point

Accounting

Ordering

Pro-card editing

Education

Associate's degree

Job description

Overview

Administrative Services Asst/UKHC role at Inside Higher Ed

Details

• Requisition Number: RE51609
• Working Title: Administrative Services Assistant - Pediatrics
• Department Name: MG340: Funds Flow Pediatrics
• Work Location: Lexington, KY
• Grade Level: 08
• Salary Range: $19.00-30.09/hour
• Type Of Position: Staff
• Position Time Status: Full-Time
• Required Education: AA
• Equivalencies: Click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies
• Required Related Experience: 4 yrs
• Required License/Registration/Certification: None
• Physical Requirements: The physical requirements for this position include regularly sitting, standing, walking, with some pushing, pulling, and/or lifting objects weighing up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 25lbs.
• Shift: Monday – Friday, Day Shift; primarily 8:00AM – 5:00PM (40 hrs/wk); other hours/schedule as needed.

Job Summary

The Department of Pediatrics at UK HealthCare is seeking an Administrative Services Assistant to support the Business Manager of Finance in a large and complex department. This position plays a key role in maintaining accountability across the department’s operations with a strong emphasis on accuracy in accounting, reporting, and financial transactions. Because the work is highly matrixed, the role requires familiarity with a variety of financial, grant, and administrative systems.

The Finance Assistant will be responsible for preparing invoices, assisting with budget development, and compiling financial reports to support departmental planning and decision-making. The role also involves managing purchasing activities, ensuring that supplies are ordered, received, and recorded accurately, and processing financial transactions with proper documentation and coding. In addition, the Finance Assistant will support annual tasks such as completing equipment and space inventories, while ensuring that records are maintained in compliance with institutional guidelines.

Skills / Knowledge / Abilities

MS Word, Excel, Outlook, Power Point accounting, ordering, pro-card editing.

Supervisory Responsibilities

No

Preferred Education/Experience

Associate’s degree plus four or more years in accounting, finance, and or database management preferred.

Deadline To Apply

09/18/2025

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.