Startup People Ops & Office Coordinator (On-site)

GenBio AI; Palo Alto (CA); On-site; USD 41,000 - 55,000; Part time

Job summary

GenBio AI is seeking an organized HR & Operations Assistant to support onboarding/offboarding, record maintenance, and cross-functional coordination in a fast-paced startup environment. The role is on-site in Palo Alto with a part-time start (20–25 hours/week) and potential to transition to full-time.

You will work with HR, Finance, IT, and team leads to ensure smooth processes, accurate documentation, and a positive employee experience while handling vendor relationships and day-to-day office

Qualifications

• 2+ years in People Operations or Office Management in a fast-growing company.
• Strong organizational and communication skills; detail-oriented.
• Experience coordinating onboarding, offboarding, and vendor relationships.
• Proficient with Google Workspace; familiarity with Deel, Lever, Confluence, Slack, or QuickBooks is a plus.

Responsibilities

• Support onboarding/offboarding and maintain HR records.
• Coordinate interviews and recruiting activities across locations.
• Manage day-to-day Palo Alto office operations and vendor relationships.
• Coordinate with IT, payroll, and facilities; plan in-office events.
• Maintain Confluence/shared drives and assist with ad-hoc projects.

Skills

People Operations

Office Management

Administrative Support

Communication skills

Time management

Multitasking

Startup experience

Tools

Google Workspace

Deel

Lever

Confluence

Slack

QuickBooks

Job description

GenBio AI is seeking an organized HR & Operations Assistant to support onboarding/offboarding, record maintenance, and cross-functional coordination in a fast-paced startup environment. The role is on-site in Palo Alto with a part-time start (20–25 hours/week) and potential to transition to full-time.

You will work with HR, Finance, IT, and team leads to ensure smooth processes, accurate documentation, and a positive employee experience while handling vendor relationships and day-to-day office