Onsite Part-Time Administrative & Office Operations

Ultima Genomics; Iowa; On-site; USD 34,000 - 39,000; Part time

Job summary

Ultima Genomics is seeking a part-time Business Administrative Assistant to join our Business Operations team in Fremont, CA. The role is onsite and approximately 25–30 hours per week, Monday to Friday, with varied responsibilities across administration and facilities.

You will support travel, onboarding, mail, events, and COI programs while maintaining a neat office and providing reliable, friendly service to staff and guests. Competitive hourly pay based on experience.

Qualifications

• Associate degree required.
• 1-2 years of office administrative experience preferred.
• Proficient with Microsoft Office Suite and data entry.
• Highly organized with strong time management skills.
• Able to work in a fast-paced, high-pressure environment.
• Strong communication and interpersonal skills.
• Detail-oriented with focus on accuracy.
• Regular, consistent and punctual attendance.
• Able to lift up to 25 lbs and handle bending/pushing/pulling as needed.

Responsibilities

• Coordinate meals and office supplies; prepare monthly management reports.
• Order and manage company SWAG.
• Organize morale events, volunteer events and company-wide parties.
• Arrange company travel and related reporting.
• Monitor voice mailbox and greet/escort guests.
• Activate/deactivate access cards and create photo IDs.
• Manage onboarding and offboarding processes.
• Handle incoming/outgoing mail and packages.
• Maintain a neat and orderly office environment.
• Manage COI and vehicle policy programs.
• Assist facilities and coordinate with vendors.
• Perform other ad hoc tasks.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Data entry

Reading documents

Attendance reliability

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Ultima Genomics is seeking a part-time Business Administrative Assistant to join our Business Operations team in Fremont, CA. The role is onsite and approximately 25–30 hours per week, Monday to Friday, with varied responsibilities across administration and facilities.

You will support travel, onboarding, mail, events, and COI programs while maintaining a neat office and providing reliable, friendly service to staff and guests. Competitive hourly pay based on experience.