Startup Executive Assistant & Operations Lead

Satlyt, Inc.; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Satlyt, Inc. is seeking an organized Executive Assistant & Operations Coordinator to support our CEO and CTO, enabling them to focus on building Satlyt’s technology and serving customers.

You will own executive administration and coordinate recurring operational work across scheduling, travel, meetings, hiring logistics, and document management. You will also provide support to our CTO, helping protect focused engineering time and reduce interruptions.

Qualifications

• Experience supporting founders or C-suite leaders.
• Experience in early-stage startups or distributed teams.
• Ability to manage multiple deadlines with minimal supervision.
• Strong written and spoken English; professional email drafting.
• Discretion managing confidential information.
• Willingness to adapt to changing priorities.

Responsibilities

• Manage executive calendars across time zones, resolve scheduling conflicts, and protect time for focused work.
• Coordinate travel, accommodation, itineraries, conferences, and meeting logistics.
• Triage inboxes, flag important requests, draft routine correspondence, and follow up.
• Prepare meeting briefs, agendas, and supporting materials.
• Capture decisions and action items, track owners and deadlines, and follow up.
• Maintain a shared calendar of deadlines across company, customer, mission, and program deadlines, escalating risks early.
• Organize documents for investor requests, legal counsel, accounting, and company administration.
• Coordinate interview scheduling, candidate communications, onboarding logistics, and access requests.
• Organize receipts, expenses, invoices, and vendor paperwork.
• Keep shared files, contact records, templates, and operational trackers accurate and easy to use.
• Coordinate routine partner and customer logistics with the relevant team members.
• Improve recurring workflows using practical tools, templates, and responsible use of AI.

Skills

Executive support

Operations coordination

Calendar management across time zones

English communication

Discretion and confidentiality

Proactive problem solving

Tools

Google Workspace

Calendars

Spreadsheets

Video conferencing tools

Task management tools

CRM systems / recruiting tools

Expense platforms

Job description

Satlyt, Inc. is seeking an organized Executive Assistant & Operations Coordinator to support our CEO and CTO, enabling them to focus on building Satlyt’s technology and serving customers.

You will own executive administration and coordinate recurring operational work across scheduling, travel, meetings, hiring logistics, and document management. You will also provide support to our CTO, helping protect focused engineering time and reduce interruptions.