Executive Assistant to CEO & SVP | Calendar, Travel & Office Ops

Techno Consult; New York (NY); Sur place; USD 41 000 - 52 000; Plein temps

Avantages offerts par ce poste

Competitive salary

401(k) match

Health insurance

Dental insurance

Vision insurance

Flexible PTO

Transit benefits

Bonus incentives

Professional growth

Profit sharing

Résumé du poste

Techno Consult Engineering, PC is seeking an Executive Assistant to provide comprehensive administrative, logistical, and coordination support to the company's senior leadership at our New York headquarters.

This role requires exceptional judgment, calendar strategy expertise, strong communication skills, and the ability to anticipate needs before they arise, while also maintaining smooth office operations and vendor relationships.

Qualifications

• 5+ years supporting senior executives (C-suite/SVP), including complex calendar and travel management.
• Experience with office operations and facilities coordination.
• Highly organized and detail-oriented, able to prioritize in a fast-paced environment.

Responsabilités

• Provide discreet personal scheduling, including health appointments and insurance-related matters.
• Coordinate personal travel arrangements and transportation logistics.
• Track personal to-do items, reminders, and household-related logistics.
• Arrange groceries, medication, and food deliveries as needed.
• Oversee day-to-day office operations and facility management for the New York City office.
• Manage supply inventory across conference rooms, pantry areas, and general team needs.
• Maintain an organized, professional, and efficient office environment.
• Coordinate in-office meals and team events driving efficiency, cost management, and variety.
• Serve as primary point of contact for vendors, landlord, and external service providers.
• Manage complex calendars, strategically prioritizing meetings, initiatives, and time allocation.
• Arrange travel logistics, including flights, hotels, ground transportation, and detailed itineraries.
• Track key action items, deadlines, and follow-ups to ensure timely execution across initiatives.
• Draft light correspondence and manage routine executive communications.
• Provide ongoing support for calendar management, travel coordination, and expense reporting.

Connaissances

Executive support

Calendar management

Travel coordination

Office operations

Communication

Outils

Microsoft Office

Description du poste

Techno Consult Engineering, PC is seeking an Executive Assistant to provide comprehensive administrative, logistical, and coordination support to the company's senior leadership at our New York headquarters.

This role requires exceptional judgment, calendar strategy expertise, strong communication skills, and the ability to anticipate needs before they arise, while also maintaining smooth office operations and vendor relationships.