Executive Assistant & Operations Coordinator

Satlyt, Inc.; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Satlyt, Inc. is seeking an organized Executive Assistant & Operations Coordinator to support our CEO and CTO, enabling them to focus on building Satlyt’s technology and serving customers.

You will own executive administration and coordinate recurring operational work across scheduling, travel, meetings, hiring logistics, and document management. You will also provide support to our CTO, helping protect focused engineering time and reduce interruptions.

Qualifications

• Experience supporting founders or C-suite leaders.
• Experience in early-stage startups or distributed teams.
• Ability to manage multiple deadlines with minimal supervision.
• Strong written and spoken English; professional email drafting.
• Discretion managing confidential information.
• Willingness to adapt to changing priorities.

Responsibilities

• Manage executive calendars across time zones, resolve scheduling conflicts, and protect time for focused work.
• Coordinate travel, accommodation, itineraries, conferences, and meeting logistics.
• Triage inboxes, flag important requests, draft routine correspondence, and follow up.
• Prepare meeting briefs, agendas, and supporting materials.
• Capture decisions and action items, track owners and deadlines, and follow up.
• Maintain a shared calendar of deadlines across company, customer, mission, and program deadlines, escalating risks early.
• Organize documents for investor requests, legal counsel, accounting, and company administration.
• Coordinate interview scheduling, candidate communications, onboarding logistics, and access requests.
• Organize receipts, expenses, invoices, and vendor paperwork.
• Keep shared files, contact records, templates, and operational trackers accurate and easy to use.
• Coordinate routine partner and customer logistics with the relevant team members.
• Improve recurring workflows using practical tools, templates, and responsible use of AI.

Skills

Executive support

Operations coordination

Calendar management across time zones

English communication

Discretion and confidentiality

Proactive problem solving

Tools

Google Workspace

Calendars

Spreadsheets

Video conferencing tools

Task management tools

CRM systems / recruiting tools

Expense platforms

Job description

We are hiring an Executive Assistant & Operations Coordinator to help our CEO and CTO spend more time building the company, serving customers, and delivering our technology.

Reporting to the CEO, you will own executive administration and coordinate recurring operational work across scheduling, communications, travel, meetings, hiring logistics, and document management. You will also provide agreed support to our CTO, helping protect focused engineering time and reduce administrative interruptions.

You should enjoy bringing structure to a busy environment, anticipating needs, and following through without repeated reminders. You will work closely with the founders, learn how the business operates, and handle sensitive information with discretion.

Success means calendars run smoothly, meetings are prepared, commitments are tracked, documents are easy to find, and routine work gets completed with minimal founder involvement. There is room to take on broader operational responsibilities as you demonstrate judgment and ownership.

Satlyt is building the infrastructure for Virtual AI Data Centers in Space. Our software turns satellites into programmable computing nodes, enabling operators and developers to run AI, process data in orbit, and deliver useful information faster.

We are a venture-backed startup working with satellite operators, commercial partners, and NASA. Our distributed team brings together expertise in space systems, AI, and cloud infrastructure.

As we grow, we are looking for an organized, proactive operator to support our founders and keep the everyday work of building Satlyt moving.

• Manage executive calendars across time zones, resolve scheduling conflicts, and protect time for focused work and company priorities.

• Coordinate travel, accommodation, itineraries, conferences, and meeting logistics.

• Triage designated inboxes, flag important requests, draft routine correspondence, and follow up within agreed guidelines.

• Prepare meeting briefs, agendas, and supporting materials so the founders arrive informed and ready.

• Capture decisions and action items, track owners and deadlines, and follow up until agreed tasks are completed.

• Maintain a shared calendar of key company, customer, mission, and program deadlines, escalating risks early.

• Collect and organize documents for investor requests, legal counsel, accounting, and company administration.

• Coordinate interview scheduling, candidate communications, onboarding logistics, and access requests.

• Organize receipts, expenses, invoices, and vendor paperwork for review and processing by the appropriate owners.

• Keep shared files, contact records, templates, and operational trackers accurate and easy to use.

• Coordinate routine partner and customer logistics with the relevant team members.

• Improve recurring workflows using practical tools, templates, and responsible use of AI.

• Demonstrated experience in executive assistance, operations coordination, project administration, or a comparable role with substantial ownership.

• Excellent organization and attention to detail, with a reliable system for managing multiple deadlines and follow-ups.

• Strong written and spoken English, including the ability to draft clear, professional emails and summarize meetings accurately.

• Sound judgment about what to handle independently, what to clarify, and what to escape.

• Discretion and professionalism when handling confidential company, employee, financial, and partner information.

• Confidence coordinating with senior executives, customers, investors, vendors, and distributed team members.

• Proficiency with Google Workspace, calendars, spreadsheets, video conferencing, and task-management tools.

• Ability to learn unfamiliar tools and terminology quickly. A technical or aerospace background is not required.

• Comfort working in a small, fast-moving company where priorities can change and some processes need to be built.

• Reliable internet access and availability for an agreed, consistent working schedule that includes overlap with U.S. Pacific Time.

• A proactive approach: you anticipate needs, identify missing information, and bring practical solutions.

• Experience supporting a founder, CEO, CTO, or other senior leader.

• Experience in an early-stage startup or a distributed international team.

• Experience arranging international travel and coordinating meetings across multiple time zones.

• Familiarity with CRM systems, recruiting tools, expense platforms, or lightweight workflow automation.

• Experience coordinating investor information requests, board meeting logistics, or grant and contract documentation.

• Interest in space, AI, cloud computing, or emerging technology.

• Examples of processes you improved that saved time, reduced errors, or made follow-through more reliable.