Remote Executive Assistant to CEO — Operations & SOPs Lead

FreedUp; United States; Remote; USD 8,900 - 18,000; Full time

Job summary

FreedUp is seeking a proactive Executive Assistant to support the Founder and CEO of a fast-growing, multi-unit restaurant group. This role focuses on structure, accountability, and operational clarity—turning day-to-day chaos into seamless execution.

Fully remote, full-time position requiring strong written communication, organizational excellence, and discretion with sensitive information. You will manage calendars and inboxes, travel, SOPs in Notion, lease and legal logistics, interview

Qualifications

• 3+ years of experience as an Executive Assistant or similar supporting senior leadership.
• Excellent written and verbal communication skills.
• Tech-savvy with experience in Slack, Notion, Google Workspace.
• Strong organizational and prioritization abilities.
• Ability to handle sensitive information with discretion.
• Experience supporting a founder or executive is a plus.
• Experience documenting SOPs.

Responsibilities

• Calendar & Inbox Management: Own and optimize the CEO's calendar and inbox; coordinate meetings and maintain alignment of professional/personal calendars.
• Travel Coordination: Plan and manage all flights, hotels, and itineraries end-to-end.
• Process Optimization & SOPs: Document and update workflows in Notion; increase ownership over time.
• Lease & Legal Logistics Support: Coordinate scheduling and prep related to lease negotiations and legal matters (admin only).
• Interview Coordination: Schedule and organize candidate interviews for leadership-level roles.
• Personal Support: Assist with light personal scheduling for the CEO.
• Communication & Coordination: Central communication link between CEO, internal team, and partners.
• Reporting & Accountability: Lead weekly check-ins; present progress and update SOPs.
• Tools & Communication: Notion, Slack, Google Workspace, Todoist or similar.
• Preferred Communication: Slack daily, Zoom weekly, email summaries.

Skills

Executive support

Communication

Tech-savvy

Organization

Discretion

Self-motivated

SOP development

Lease/Legal support

Tools

Notion

Slack

Google Workspace

Todoist

Job description

FreedUp is seeking a proactive Executive Assistant to support the Founder and CEO of a fast-growing, multi-unit restaurant group. This role focuses on structure, accountability, and operational clarity—turning day-to-day chaos into seamless execution.

Fully remote, full-time position requiring strong written communication, organizational excellence, and discretion with sensitive information. You will manage calendars and inboxes, travel, SOPs in Notion, lease and legal logistics, interview