Staffing Coordinator

Westchester Medical Center; Town of Mount Pleasant (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Westchester Medical Center in New York is seeking a Staffing Coordinator to act as a liaison between nursing leadership, the nursing operations team, and staff. You will enter and maintain daily, weekly, and monthly schedules in Kronos and validate schedules to meet client core requirements.

The role requires strong organizational, analytical, and communication skills, proficiency in Kronos and Excel, and the ability to work in a fast-paced hospital environment with accuracy and accountability.

Qualifications

• 2 years of experience in hospital or related industry.
• High School Diploma required; BS/BA preferred.
• Proficiency in Kronos and MS Office applications.
• Strong written, verbal, and interpersonal communication.
• Detail-oriented with excellent follow-through.

Responsibilities

• Enter and maintain daily, weekly, and monthly schedules in Kronos.
• Validate submitted schedules and fill gaps per requirements.
• Check-in arriving employees and confirm assignments or reassignments.
• Identify staffing deficiencies by position, shift, and assignment.
• Provide data and reports to nursing leadership and operations.
• Assist in processing Requests for Time Off (RTO).

Skills

Communication

Organizational skills

Time management

Attention to detail

Problem solving

Education

High School Diploma

BS/BA degree preferred

Tools

Kronos

Excel

MS Office

Job description

Job Summary:

The Staffing Coordinator serves as a liaison between WMC nursing leadership, nursing operations team, and employees by providing a full complement of staff to meet client core requirements. Enters and maintains daily, weekly, and monthlyschedules in Kronos. Validates submitted schedules and fill schedule gaps when needed per client core requirements.

Responsibilities:

Account Metrics

• 100% of employee/unit schedules entered in Kronos are correct, accurate, and balanced.

Routine/Day-to-Day

• Acquire pencil schedules and entered in Kronos the established publish date/production timeline.
• Enter schedule in Kronos and ensure all edits are correctly and accurately represented in Kronos Ensure
• Kronos represents accurate information and update accordingly.
• Maintain core staffing levels.
• Check with units for schedule to assignment confirmations and changes; communicateseffectively with WMC nursing leadership and nursing operations.
• Check-in arriving employees and confirm assignments and/or reassignments.
• Identify schedule gaps and late arriving employees.
• Handle call-offs and scheduling conflicts by seeking replacement for immediate next shift.
• Review next day's staffing report and take steps to recover any gaps.
• Provide data and reports to WMC nursing leadership and nursing operations
• Identify staffing deficiencies by position, assignment, and shift.
• Following WMC Health protocols, contact employees who meet the assignment requirements and offershift opportunities. May need to contact multiple employees to acquire staffing needs.
• Any/All shifts are entered manually, correctly, and accurately.
• Complete any necessary pay forms as needed and send to WMC payroll.
• Validate schedule and provide to Program Manager for final review and publishing.
• Assist WMC nursing leadership in processing Requests for Time Off (RTO).
• Other duties as assigned.

Qualifications/Requirements:

Experience:

2 years of experience, hospital or related industry preferred.

Education:

High School Diploma, required. BS or BA degree preferred; or any equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Licenses / Certifications:

Other:

Responsible, accountable, and takes ownership for actions. Strong employee engagement skills. Strong analytical and critical thinking skills. Strong organizational and time management skills Strong written, verbal, and interpersonal communication skills. Detail-oriented and excellent follow through. Proficiency in Kronos. Strong MS Office application skills, particularly Excel. Ability to work in a fast-paced, rapidly changing environment, while maintaining a calm demeanor during stressful situations.