Nursing Staffing Coordinator (Per Diem, Days)

Nicklaushealth; Sunset Corners (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Nicklaushealth is seeking a Staffing Coordinator to ensure 24-hour coverage by collaborating with Nursing Leaders. Role includes recording staffing/pay practices, evaluating needs, and communicating shortages or changes to leadership.

Qualifications include high school diploma, clerical experience, and proficiency in Microsoft Office; healthcare experience and staffing familiarity are preferred. The position supports the Nursing Staffing Office on site in Florida.

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in staffing or scheduling preferred.
• Healthcare setting experience preferred.

Responsibilities

• Staff and schedule to ensure 24-hour coverage.
• Edit payroll-related transactions (Kronos/ESP) as needed.
• Communicate staffing changes to Leaders and staff.
• Attend bed control meetings and support staffing decisions.
• Maintain confidentiality of employee information.

Skills

Microsoft Office

Customer service

Staffing coordination

Teamwork

Communication

Education

High school diploma or equivalent

Tools

Kronos

Clairvia Web/Client

Job description

Job Summary

Responsible for staffing needs to ensure adequate coverage for quality care on all shifts by working closely with the Leaders.

Job Specific Duties

• Accurately records staffing and nursing pay practices (ESP, LOA, jury duty, bereavement, etc.) in a computerized system (Clarivia/Kronos).
• Assesses and evaluates staffing needs on a proactive (daily, weekly, scheduling period, etc.) and shift-toshift basis to provide 24-hour coverage.
• Answers employee calls regarding staffing/scheduling functions.
• Prepares staffing on a timely basis and communicate with the Leaders so that they can make staffing decisions.
• Communicates any staffing shortages/overages/changes to the Leader and contacts staff if additional/less support is needed.
• Attends bed control meetings at all times.
• Edits Kronos transactions in a timely manner and within guidelines with payroll department.
• Prepares payroll correction and ESP forms when necessary.
• Consults with nursing department staff and supervisors concerning the staffing/scheduling needs to reduce/eliminate problems.
• Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Confirm license/certification and current standing for nursing department employees with state approved agencies as needed.
• Responsible for requests of off and on-call schedule.
• Responsible for the staffing system functions (Clairvia Web/Client).
• Monitors, updates, and tracks acuity every four hours as needed.
• Runs Clarivia and Kronos reports as requested.

Qualifications

Minimum Job Requirements

• Previous clerical experience.
• Proficient in Microsoft Office (Word, Excel, and Outlook)

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• Experience in a healthcare setting preferred.
• Staffing experience preferred.
• Customer service experience preferred.
• Demonstrates knowledge of TM&E & pay policies.
• Able to maintain confidentiality of all sensitive and private employee information.
• Knowledgeable of computers, printers, and/or ability to learn appropriate software applications.
• Able to work within a team and be a model of team work.
• Ability to perform independent decisions and utilize problem solving skills when necessary.
• Ability to remain calm and manage high stress situations.
• Ability to deal tactfully with personnel, visitors, and government agencies/personnel

Job: Nursing- Support (Non-Clinical)

Department: NURSING STAFFING OFFICE-2100-860030

Job Status: Professional