Senior Staffing Coordinator

Westchester Medical Center Health Network; Town of Mount Pleasant (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Westchester Medical Center Health Network seeks a Senior Staffing Coordinator to serve as a liaison between periop leadership and operations, ensuring staffing levels meet client core requirements. You will enter and validate Kronos schedules daily, address gaps, and provide timely data to nursing leadership.

Responsibilities include coordinating with nursing leadership, checking-in staff, and managing shifts and pay forms as needed.

Qualifications

• 2 years of experience in hospital or related industry
• High School Diploma required; BS/BA preferred or equivalent experience
• Proficiency in Kronos and MS Office applications

Responsibilities

• Enter and maintain daily, weekly, and monthly schedules in Kronos
• Validate submitted schedules and fill schedule gaps as needed
• Coordinate with periop leadership and operations to ensure staffing levels
• Check-in arriving employees and confirm assignments
• Provide data and reports to nursing leadership and operations
• Lead resource coordination when manager is away

Skills

Analytical thinking

Critical thinking

Organizational skills

Time management

Communication skills

Interpersonal communication

Education

High School Diploma

Bachelor's degree preferred

Tools

Kronos

Microsoft Excel

MS Office

Job description

Job Summary

The Senior Staffing Coordinator serves as a liaison between WMC periop leadership, periop operations team, and employees by providing a full complement of staff to meet client core requirements. Enters and maintains daily, weekly, and monthly schedules in Kronos. Validates submitted schedules and fill schedule gaps when needed per client core requirements.

Responsibilities

Account Metrics

• 100% of employee/unit schedules entered in Kronos are correct, accurate, and balanced.

Routine/Day-to-Day

• Acquire schedules and enter in Kronos the established publish date/production timeline.
• Enter schedule in Kronos and ensure all edits are correctly and accurately represented in Kronos
• Kronos represents accurate information and update accordingly.
• Maintain core ancillary staffing levels.
• Check with units for schedule to assignment confirmations and changes; communicates effectively with WMC nursing leadership and nursing operations.
• Check-in arriving employees and confirm assignments and/or reassignments.
• Identify schedule gaps and late arriving employees.
• Handle call-offs and scheduling conflicts by seeking replacement for immediate next shift.
• Review next day's staffing report and take steps to recover any gaps.
• Provide data and reports to WMC nursing leadership and nursing operations
• Identify staffing deficiencies by position, assignment, and shift.
• Following WMC Health protocols, contact employees who meet the assignment requirements and offershift opportunities. May need to contact multiple employees to acquire staffing needs.
• Any/All shifts are entered manually, correctly, and accurately.
• Complete any necessary pay forms as needed and send to WMC payroll.
• Validate schedule and provide to Program Manager for final review and publishing.
• Assist WMC nursing leadership in processing Requests for Time Off (RTO).
• Completion of all Float ancillary staff schedules
• Follow-up on Ancillary staff scheduling issues
• Completion of all Agency RN schedule needs lists
• Completion of Ancillary uniform organization and distribution
• Completion of special reports as requested for Nursing Leadership
• Lead Resource Coordinator when manager is away from the office
• Other duties as assigned.

Qualifications/Requirements

Experience: 2 years of experience, hospital or related industry preferred.

Education: High School Diploma, required. BS or BA degree preferred; or any equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Other

Responsible, accountable, and takes ownership for actions. Strong employee engagement skills. Strong analytical and critical thinking skills. Strong organizational and time management skills.

Strong written, verbal, and interpersonal communication skills. Detail-oriented and excellent follow through. Proficiency in Kronos. Strong MS Office application skills, particularly Excel. Ability to work in a fast-paced, rapidly changing environment, while maintaining a calm demeanor during stressful situations.