Nursing Staffing Coordinator (Per Diem, Days)

Nicklaushealth; Miami (FL); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Nicklaushealth is seeking a Staffing Coordinator to manage workforce coverage across all shifts. The role involves close collaboration with Nursing Leaders to ensure adequate staffing for quality care, 24/7. You will handle scheduling, payroll-related adjustments, and internal communications to keep operations running smoothly.

The candidate will record pay practices, monitor acuity, and maintain confidential employee information while supporting multiple departments to meet staffing needs.

Qualifications

• Previous clerical experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in a healthcare setting preferred.
• Staffing experience preferred.
• Knowledge of TM&E & pay policies.

Responsibilities

• Staffing to ensure 24-hour coverage in collaboration with Leaders.
• Record staffing and nursing pay practices in a computerized system (Clarivia/Kronos).
• Assess staffing needs on a daily/weekly/shifting basis.
• Answer employee calls regarding staffing/scheduling functions.
• Prepare staffing and communicate with Leaders for decisions.
• Communicate shortages/overages/changes to Leaders and staff.

Skills

Clerical experience

Customer service

Teamwork

Problem solving

Confidentiality

Education

High school diploma

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Job Summary

Responsible for staffing needs to ensure adequate coverage for quality care on all shifts by working closely with the Leaders.

Job Specific Duties

• Accurately records staffing and nursing pay practices (ESP, LOA, jury duty, bereavement, etc.) in a computerized system (Clarivia/Kronos).
• Assesses and evaluates staffing needs on a proactive (daily, weekly, scheduling period, etc.) and shift-toshift basis to provide 24-hour coverage.
• Answers employee calls regarding staffing/scheduling functions.
• Prepares staffing on a timely basis and communicate with the Leaders so that they can make staffing decisions.
• Communicates any staffing shortages/overages/changes to the Leader and contacts staff if additional/less support is needed.
• Attends bed control meetings at all times.
• Edits Kronos transactions in a timely manner and within guidelines with payroll department.
• Prepares payroll correction and ESP forms when necessary.
• Consults with nursing department staff and supervisors concerning the staffing/scheduling needs to reduce/eliminate problems.
• Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Confirm license/certification and current standing for nursing department employees with state approved agencies as needed.
• Responsible for requests of off and on-call schedule.
• Responsible for the staffing system functions (Clairvia Web/Client).
• Monitors, updates, and tracks acuity every four hours as needed.
• Runs Clarivia and Kronos reports as requested.

Qualifications

Minimum Job Requirements

• Previous clerical experience.
• Proficient in Microsoft Office (Word, Excel, and Outlook)

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• Experience in a healthcare setting preferred.
• Staffing experience preferred.
• Customer service experience preferred.
• Demonstrates knowledge of TM&E & pay policies.
• Able to maintain confidentiality of all sensitive and private employee information.
• Knowledgeable of computers, printers, and/or ability to learn appropriate software applications.
• Able to work within a team and be a model of team work.
• Ability to perform independent decisions and utilize problem solving skills when necessary.
• Ability to remain calm and manage high stress situations.
• Ability to deal tactfully with personnel, visitors, and government agencies/personnel

Job: Nursing- Support (Non-Clinical)

Department: NURSING STAFFING OFFICE-2100-860030

Job Status: Professional