Senior Staffing Coordinator

Westchester Medical Center; Town of Mount Pleasant (NY); On-site; USD 60,000 - 87,000; Full time

Job summary

WMC Advanced Physician Services PC - Perioperative Services in Mount Pleasant, NY is seeking a Senior Staffing Coordinator to coordinate perioperative staffing. The role interfaces with periop leadership, operations, and staff, entering schedules in Kronos and ensuring gaps are filled to meet core requirements.

Responsibilities include maintaining schedules, balancing staffing levels, and providing data to nursing leadership.

Qualifications

• Experience: 2 years in hospital or related industry.
• Education: High School Diploma required; BS/BA preferred.
• Proficiency in Kronos and MS Office; strong communication and time management.

Responsibilities

• Enter and validate staffing schedules in Kronos; maintain daily/weekly/monthly schedules.
• Maintain core staffing levels and report to nursing leadership and operations.
• Identify scheduling gaps and coordinate replacements for shifts.
• Manage time-off requests and agency RN scheduling when needed.
• Lead Resource Coordinator when manager is away from the office.

Skills

Communication skills

Analytical thinking

Organizational skills

Time management

Education

High School Diploma

BS/BA preferred

Tools

Kronos

MS Excel

MS Office

Job description

WMC Advanced Physician Services PC · Perioperative Services

Full Time

Day

7a-3p

Job Summary:

The Senior Staffing Coordinator serves as a liaison between WMC periop leadership, periop operations team, and employees by providing a full complement of staff to meet client core requirements. Enters and maintains daily, weekly, and monthlyschedules in Kronos. Validates submitted schedules and fill schedule gaps when needed per client core requirements.

Responsibilities:

Account Metrics

• 100% of employee/unit schedules entered in Kronos are correct, accurate, and balanced.

Routine/Day-to-Day

• Acquire schedules and enter in Kronos the established publish date/production timeline.
• Enter schedule in Kronos and ensure all edits are correctly and accurately represented in Kronos
• Kronos represents accurate information and update accordingly.
• Maintain core ancillary staffing levels.
• Check with units for schedule to assignment confirmations and changes; communicates effectively with WMC nursing leadership and nursing operations.
• Check-in arriving employees and confirm assignments and/or reassignments.
• Identify schedule gaps and late arriving employees.
• Handle call-offs and scheduling conflicts by seeking replacement for immediate next shift.
• Review next day's staffing report and take steps to recover any gaps.
• Provide data and reports to WMC nursing leadership and nursing operations
• Identify staffing deficiencies by position, assignment, and shift.
• Following WMC Health protocols, contact employees who meet the assignment requirements and offershift opportunities. May need to contact multiple employees to acquire staffing needs.
• Any/All shifts are entered manually, correctly, and accurately.
• Complete any necessary pay forms as needed and send to WMC payroll.
• Validate schedule and provide to Program Manager for final review and publishing.
• Assist WMC nursing leadership in processing Requests for Time Off (RTO).
• Completion of all Float ancillary staff schedules
• Follow-up on Ancillary staff scheduling issues
• Completion of all Agency RN schedule needs lists
• Completion of Ancillary uniform organization and distribution
• Completion of special reports as requested for Nursing Leadership
• Lead Resource Coordinator when manager is away from the office
• Other duties as assigned.

Qualifications/Requirements:

Experience: 2 years of experience, hospital or related industry preferred.

Education: High School Diploma, required.BS or BA degree preferred; or any equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Licenses / Certifications:

Other: Responsible, accountable, and takes ownership for actions. Strong employee engagement skills. Strong analytical and critical thinking skills. Strong organizational and time management skills

Strong written, verbal, and interpersonal communication skills. Detail-oriented and excellent follow through. Proficiency in Kronos. Strong MS Office application skills, particularly Excel. Ability to work in a fast-paced, rapidly changing environment, while maintaining a calm demeanor during