Staffing Coordinator

TALENT Software Services; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

A healthcare solutions provider is seeking an experienced Staffing Coordinator to manage staffing and scheduling needs within a clinical environment. The ideal candidate will possess hands-on experience with Kronos and Clairvia, and proven expertise in healthcare staffing. Responsibilities include coordinating staffing needs, maintaining accurate master schedules, and ensuring compliance with regulations. Excellent communication skills are essential to navigate staffing challenges effectively.

Qualifications

• Experienced Staffing Coordinator or Scheduler in a clinical environment required.
• Hands-on experience with Kronos and Clairvia essential.
• Proven background in managing healthcare staffing and scheduling.
• Proven healthcare staffing and scheduling in a clinical environment.

Responsibilities

• Coordinate staffing and scheduling needs across multiple units.
• Develop and maintain master schedules for resource coverage.
• Allocate staff resources efficiently to address shortages.
• Utilize Kronos and Clairvia for scheduling adjustments.
• Communicate effectively with staff and resolve scheduling issues.
• Ensure compliance with regulations, privacy, safety, and labor standards.

Skills

Kronos

Clairvia

Healthcare scheduling experience

Interpersonal communication

Tools

Kronos

Clairvia

Job description

Position Summary

The Staffing Coordinator provides administrative and operational support through the coordination of daily and long-range staffing and scheduling needs within a healthcare environment. This role is responsible for allocating resources, managing staffing challenges, and developing accurate master schedules across multiple units and specialties. Accuracy, system proficiency, and prior healthcare scheduling experience are critical for success in this role.

Key Responsibilities

• Coordinate daily and long-range staffing and scheduling needs across multiple units and/or specialties
• Develop and maintain master schedules to ensure appropriate resource coverage
• Allocate staff resources efficiently to address staffing shortages and operational challenges
• Review and process time-off requests, monitor payroll trends, and ensure accurate timecard coding
• Utilize Kronos and Clairvia systems for scheduling, staffing adjustments, and workforce management
• Communicate effectively with staff, leadership, and healthcare providers to resolve scheduling issues
• Gain cooperation and trust from staff through professional communication and reliable performance
• Ensure compliance with local, state, and federal regulations, as well as organizational policies related to privacy, safety, and labor standards
• May assist with onboarding, orientation, or training of department staff as needed

Required Qualifications

• Experienced Staffing Coordinator / Scheduler only – this role is not open to entry-level candidates
• Hands-on experience with Kronos
• Hands-on experience with Clairvia
• Proven experience managing healthcare staffing and scheduling in a clinical environment