Staffing Coordinator

ManpowerGroup; San Jose (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

ManpowerGroup is seeking a Staffing Coordinator to join our client’s HR team in San Jose, CA. The role supports Recruiting from scheduling through onboarding handoff, ensuring a smooth candidate experience and efficient logistics.

Responsibilities include scheduling interviews, coordinating candidate travel and meals, managing expense forms, and assisting with background checks and offer letters, with daily use of MS Office and HR systems.

Qualifications

• Very proficient in MS Office (Word, Excel, PowerPoint, and Outlook).
• Workday experience preferred.
• Ability to work independently, seek solutions, ask questions, and take ownership of tasks.
• High energy and strong sense of urgency with excellent attention to detail (mistake averse).
• Professional communication skills and the ability to interact with all levels of leadership.

Responsibilities

• Schedule interviews for all incoming candidates using Outlook.
• Create a positive candidate experience, including coordinating candidate movement to and from interview rooms/meetings when needed and helping with candidate logistics such as lunches.
• Coordinate candidate travel arrangements and hotel booking
• Manage candidate expense report forms and support recruiters by inputting data in the ATS
• Initiate background checks and hiring files, support offer letter creation, and send new hire information to the onboarding team

Tools

MS Office

Workday

Job description

Our client, Staffing & Recruiting Operations is seeking a Staffing Coordinator to join their team. As a Staffing Coordinator, you will be part of the Human Resources (HR) team supporting Recruiting. The ideal candidate will have strong organization, clear communication, and the ability to adapt quickly in a fast-paced environment—skills that will help you deliver a smooth, positive candidate experience from scheduling through onboarding handoff. "BEJOBS"

Job Title: Staffing Coordinator

Location: San Jose, CA

Pay Range: $28-$31

Shift: Monday-Friday 8am-5pm

What's the Job?

• Schedule interviews for all incoming candidates using Outlook
• Create a positive candidate experience, including coordinating candidate movement to and from interview rooms/meetings when needed and helping with candidate logistics such as lunches
• Coordinate candidate travel arrangements and hotel booking
• Manage candidate expense report forms and support recruiters by inputting data in the ATS
• Initiate background checks and hiring files, support offer letter creation, and send new hire information to the onboarding team

What's Needed?

• Very proficient in MS Office (Word, Excel, PowerPoint, and Outlook)
• Workday experience preferred
• Ability to work independently, seek solutions, ask questions, and take ownership of tasks
• High energy and strong sense of urgency with excellent attention to detail (mistake averse)
• Professional communication skills and the ability to interact with all levels of leadership

What's in it for me?

• Opportunity to support recruiting operations end-to-end, from scheduling through onboarding handoff
• Work in an environment that values flexibility, responsiveness, and continuous improvement
• Chance to collaborate closely with recruiters and HR team members to refine the hiring process
• Exposure to C-level executives and senior management through day-to-day coordination
• Structured weekly reporting support, including maintaining recruiting dashboards and job requisition updates

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis, Talent Solutions and Jefferson Wells. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.