Scheduling & Candidate Experience Coordinator

Manpower, Inc.; San Jose (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical Plans

Life Insurance

Short-term Disability

401(k)

Job summary

ManpowerGroup's client is seeking a Staffing Coordinator to join the HR team in San Jose, CA. The role focuses on supporting recruiting operations from scheduling interviews through onboarding handoff, delivering a smooth candidate experience and coordinating logistics.

The position requires strong MS Office skills, familiarity with Workday preferred, and professional communication across leadership levels.

Qualifications

• Very proficient in MS Office (Word, Excel, PowerPoint, and Outlook).
• Workday experience preferred.
• Ability to work independently, seek solutions, ask questions, and take ownership of tasks.
• High energy and strong sense of urgency with excellent attention to detail (mistake averse).
• Professional communication skills and the ability to interact with all levels of leadership.

Responsibilities

• Schedule interviews for all incoming candidates using Outlook.
• Create a positive candidate experience, coordinating movement to interview rooms and lunches.
• Coordinate candidate travel arrangements and hotel bookings.
• Manage candidate expense reports and input data in the ATS for recruiters.
• Initiate background checks, hiring files, and support offer letter creation and onboarding info.

Skills

MS Office proficiency

Workday experience

Independent worker

Attention to detail

Professional communication

Tools

Outlook

Job description

ManpowerGroup's client is seeking a Staffing Coordinator to join the HR team in San Jose, CA. The role focuses on supporting recruiting operations from scheduling interviews through onboarding handoff, delivering a smooth candidate experience and coordinating logistics.

The position requires strong MS Office skills, familiarity with Workday preferred, and professional communication across leadership levels.