Talent Experience & Scheduling Specialist

ManpowerGroup; San Jose (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

ManpowerGroup is seeking a Staffing Coordinator to join our client’s HR team in San Jose, CA. The role supports Recruiting from scheduling through onboarding handoff, ensuring a smooth candidate experience and efficient logistics.

Responsibilities include scheduling interviews, coordinating candidate travel and meals, managing expense forms, and assisting with background checks and offer letters, with daily use of MS Office and HR systems.

Qualifications

• Very proficient in MS Office (Word, Excel, PowerPoint, and Outlook).
• Workday experience preferred.
• Ability to work independently, seek solutions, ask questions, and take ownership of tasks.
• High energy and strong sense of urgency with excellent attention to detail (mistake averse).
• Professional communication skills and the ability to interact with all levels of leadership.

Responsibilities

• Schedule interviews for all incoming candidates using Outlook.
• Create a positive candidate experience, including coordinating candidate movement to and from interview rooms/meetings when needed and helping with candidate logistics such as lunches.
• Coordinate candidate travel arrangements and hotel booking
• Manage candidate expense report forms and support recruiters by inputting data in the ATS
• Initiate background checks and hiring files, support offer letter creation, and send new hire information to the onboarding team

Tools

MS Office

Workday

Job description

ManpowerGroup is seeking a Staffing Coordinator to join our client’s HR team in San Jose, CA. The role supports Recruiting from scheduling through onboarding handoff, ensuring a smooth candidate experience and efficient logistics.

Responsibilities include scheduling interviews, coordinating candidate travel and meals, managing expense forms, and assisting with background checks and offer letters, with daily use of MS Office and HR systems.