Staff Scheduling Coordinator

The Ohio State University; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Retirement plan options

Health insurance from day one

Paid vacation and sick leave

Public Service Loan Forgiveness info

Job summary

The Ohio State University seeks a Staff Scheduling Coordinator for University Hospital – Clinical Resources. This role provides staffing support, direction, and clerical assistance to Nursing Supervisors and the cost center, interacting across departments to ensure smooth operations.

Must be available weekends/holidays and will handle staffing decisions, inquiries, and data entry for staffing reports, with a focus on friendly, cooperative teamwork.

Qualifications

• High school diploma or GED required.
• 1 year of relevant experience; 2–4 years preferred.
• 1 year medical secretarial experience or associate degree with medical terminology courses preferred.
• 6 months computer experience for generating materials.

Responsibilities

• Coordinate staffing resources to meet hospital-wide demands.
• Provide first point of contact for the Clinical Resources Department.
• Transcribe staffing requests to the master Staffing Report Sheet.
• Maintain Float Pool logs and end-of-shift summaries.
• Assist with department payroll and related tasks.

Skills

Staff coordination

Customer service

Problem solving

Communication skills

Scheduling

Education

High School diploma or GED

Associate degree with medical terminology courses (preferred)

Job description

Job Title:Staff Scheduling CoordinatorDepartment:University Hospital | Clinical Resources

Job Description

The Staffing Coordinator provides integral supportive services to University Hospital/Ross Float Pool and Clinical Resources Staff. This position serves as a liaison between other departmental service lines by providing staffing support, guidance, direction and assistance as needed. Additionally, provides staffing and clerical assistance for the Administrative Nursing Supervisors and Clinical Resources cost center. This team member is flexible, especially as the department continues to grow in volume and activity. It is vital that this team member is friendly, enthusiastic, and promotes a culture of cooperation and mutual respect amongst the departments served.

Must be available on weekends/holidays.

Duties and Responsibilities

Coordination of Staffing Resources

• Demonstrates effective problem solving, negotiating, and conflict resolution skills while partnering with the Staffing Supervisor, ANS, Float Pool Staff, and unit Charge Nurses to meet hospital wide staffing demands.
• Provide outstanding customer service while acting as the first point of contact for incoming communication to the Clinical Resources Department.
• Fields questions/inquiries from Float Pool Staff, unit Charge Nurses, and Nursing Management. Appropriately answers or directs inquiries to the ANS or Director.
• Takes all calls related to staffing decision making
• Transcribes incoming staffing requests to master Staffing Report Sheet
• Compiles all pertinent staffing information to complete staffing every 4 hours

Float Pool Office Duties

• Greets and directs all visitors, including staff and job candidates
• Places calls to Float Pool staff members who have not arrived for duty and immediately notifies the ANS or NM that an employee has not arrived for their scheduled shift
• Department payroll
• Completes end of shift summary of events
• Maintains Float Pool logs (VOT/MOT, Dodd Hall rotation, Force Place, etc.)

Minimum Education Required

• Must be able to work 3 -12's (7pm to 7am) No Rotating
• High School diploma or GED. Certification or vocational training may be preferred.
• 1 year of relevant experience required. 2-4 years of relevant experience preferred.
• 1 year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology preferred;
• 6 months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex;
• 6 mos. experience (600 hrs course work) in office practices and procedures;6 months experience (600 hours course work) in customer service;
• 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description;
• Experience processing University travel preferred

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

Additional Information:Location:University Hospital - Doan Hall (0089)Position Type:RegularScheduled Hours:36Shift:Third Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.