Staffing Specialist - Resource Team

Downtown Evansville Inc; Evansville (IN); On-site; USD 52,000 - 78,000; Full time

Job summary

Downtown Evansville Inc. is seeking a Central Staffing Specialist to coordinate staffing resources across the health system and ensure units have timely support for patient care.

This evening-shift role involves partnering with unit leaders, adjusting staffing levels, and maintaining accurate scheduling records while upholding HIPAA and confidentiality requirements. You will monitor staffing changes, post open shifts, assist with payroll and compliance tasks, and help optimize staffing during

Qualifications

• Strong verbal and written communication skills.
• Ability to multitask and make decisions in a fast-paced environment.
• Basic math skills, including ratios and percentages.
• Strong critical thinking and problem-solving abilities.
• Computer proficiency, including scheduling software and electronic health records (or ability to learn).
• Ability to maintain confidentiality and comply with HIPAA requirements.

Responsibilities

• Coordinate and adjust staffing levels in partnership with unit leaders and operational leadership.
• Reallocate staff resources based on patient care needs and census changes.
• Post, monitor, and update open shifts while maintaining accurate scheduling records.
• Assist with schedule balancing and communicate staffing coverage changes.
• Coordinate sitter utilization, incentive requests, and travel staff approvals.
• Support bed management and staffing needs for overflow units.
• Follow staffing and fiscal guidelines during low-census periods.
• Provide administrative support related to payroll, compliance, audits, and reporting.
• Ensure confidentiality and compliance with HIPAA and organizational policies.

Skills

Communication

Multitasking

Numeracy

Critical thinking

Computer skills

HIPAA compliance

Confidentiality

Stamina

Tools

Scheduling software

Electronic health records

Job description

Help keep patient care running smoothly behind the scenes. As a Central Staffing Specialist, you'll play a critical role in coordinating staffing resources across the health system, ensuring units have the support they need to deliver exceptional patient care. This fast-paced position is ideal for individuals who thrive in a collaborative environment, enjoy problem-solving, and can confidently make decisions in real time.

Shift: 6:30 PM – 7:00 AM

What You'll Do

Coordinate and adjust staffing levels in partnership with unit leaders and operational leadership

Reallocate staff resources based on patient care needs and census changes

Post, monitor, and update open shifts while maintaining accurate scheduling records

Assist with schedule balancing and communicate staffing coverage changes

Coordinate sitter utilization, incentive requests, and travel staff approvals

Support bed management and staffing needs for overflow units

Follow staffing and fiscal guidelines during low-census periods

Provide administrative support related to payroll, compliance, audits, and reporting

Ensure confidentiality and compliance with HIPAA and organizational policies

Why Join Us?

Be part of a team that directly supports caregivers and patients across the organization. Your work helps ensure the right people are in the right place at the right time, making a meaningful impact on patient care every day.

Qualifications

Strong verbal and written communication skills

Ability to multitask and make decisions in a fast-paced environment

Basic math skills, including ratios and percentages

Strong critical thinking and problem-solving abilities

Computer proficiency, including scheduling software and electronic health records (or ability to learn)

Ability to maintain confidentiality and comply with HIPAA requirements

Combination of sitting, standing, and walking throughout the shift

Occasional lifting up to 50 pounds

Healthcare environment with potential exposure to infectious diseases, chemicals, and medical equipment

Telecommuting not available

Staffing Coordinators, Schedule Coordinators, Administrative Support Professionals, Healthcare Operations Specialists, Unit Secretaries, and individuals interested in healthcare workforce management.

Behaviors

Preferred

Dedicated

Dedicated: Devoted to a task or purpose with loyalty or integrity

Detail Oriented

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.