Staff Scheduling Coordinator

Ohio State University; Columbus (OH); Sur place; USD 28 000 - 39 000; Plein temps

Résumé du poste

The Ohio State University is seeking a Staff Scheduling Coordinator for University Hospital. You will coordinate staffing across Clinical Resources, act as the primary contact for staff and managers, and support the Float Pool with administrative tasks.

The role requires flexibility to work 3-12s (7am-7pm) including weekends/holidays, with duties spanning payroll, records maintenance, and staffing reports. Join a collaborative team within University Hospital – Doan Hall.

Qualifications

• Must be able to work 3-12s (7am to 7pm); no rotating.
• High School diploma or GED required; associate degree preferred with medical terminology coursework.
• 1 year of relevant experience required; 2-4 years preferred.
• 1 year related medical secretarial experience or completion of an associate's degree with three courses in medical terminology preferred.
• 6 months experience using computers to generate materials; 6 months in office practices and procedures; 6 months in customer service.
• 3 months experience in word processing equipment; experience processing University travel preferred.

Responsabilités

• Coordinate staffing resources with Staffing Supervisor, ANS, Float Pool staff, and unit Charge Nurses to meet hospital-wide staffing demands.
• Provide outstanding customer service as the first point of contact for the Clinical Resources Department.
• Field questions from Float Pool staff, unit Charge Nurses, and Nursing Management; direct as needed.
• Take calls related to staffing decisions; transcribe to master Staffing Report Sheet; compile staffing every 4 hours.
• Greet and direct all visitors, including staff and job candidates; place calls to Float Pool staff not arrived for duty and notify ANS/NM.
• Handle department payroll; complete end-of-shift summaries; maintain Float Pool logs.

Connaissances

Customer service

Problem solving

Communication

Scheduling coordination

Medical terminology familiarity

Formation

High School diploma or GED

Associate's degree with medical terminology courses (preferred)

Outils

Word processing software

Office software (MS Office)

Description du poste

Staff Scheduling Coordinator# Careers## Staff Scheduling CoordinatorApply: University Hospital: Full time: Posted Today: R161393Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Staff Scheduling Coordinator## Department:University Hospital | Clinical Resources**Job Description** The Staffing Coordinator provides integral supportive services to University Hospital/Ross Float Pool and Clinical Resources Staff. This position serves as a liaison between other departmental service lines by providing staffing support, guidance, direction and assistance as needed. Additionally, provides staffing and clerical assistance for the Administrative Nursing Supervisors and Clinical Resources cost center. This team member is flexible, especially as the department continues to grow in volume and activity. It is vital that this team member is friendly, enthusiastic, and promotes a culture of cooperation and mutual respect amongst the departments served.**Must be available on weekends/holidays.**## Duties and Responsibilities## Coordination of Staffing Resources* Demonstrates effective problem solving, negotiating, and conflict resolution skills while partnering with the Staffing Supervisor, ANS, Float Pool Staff, and unit Charge Nurses to meet hospital wide staffing demands.* Provide outstanding customer service while acting as the first point of contact for incoming communication to the Clinical Resources Department.* Fields questions/inquiries from Float Pool Staff, unit Charge Nurses, and Nursing Management. Appropriately answers or directs inquiries to the ANS or Director.* Takes all calls related to staffing decision making* Transcribes incoming staffing requests to master Staffing Report Sheet* Compiles all pertinent staffing information to complete staffing every 4 hours## ## Float Pool Office Duties* Greets and directs all visitors, including staff and job candidates* Places calls to Float Pool staff members who have not arrived for duty and immediately notifies the ANS or NM that an employee has not arrived for their scheduled shift* Department payroll* Completes end of shift summary of events* Maintains Float Pool logs (VOT/MOT, Dodd Hall rotation, Force Place, etc.)**Minimum Education Required*** **Must be able to work 3 -12's (7am to 7pm) No Rotating*** High School diploma or GED. Certification or vocational training may be preferred.* 1 year of relevant experience required. 2-4 years of relevant experience preferred. * 1 year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology preferred;* 6 months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex;* 6 mos. experience (600 hrs course work) in office practices and procedures;* 6 months experience (600 hours course work) in customer service;* 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description;* Experience processing University travel preferred**Our Comprehensive Employee Benefits Include*** An array of retirement plan options, each with a generous employer contribution.* Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.* Paid vacation and sick leave, including short and long-term disability and paid parental leave.* Get the most out of the Public Service Loan Forgiveness program.* And much more!## Additional Information:## Location:University Hospital - Doan Hall (0089)## Position Type:Regular## Scheduled Hours:36## **Shift:**Varying Shifts***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***