Sr. Payroll Specialist

Isuitellc; Granite City (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee Stock Ownership Program

Discretionary Annual Bonus

Health Insurance

Vision Insurance

401(k) with Discretionary Company Contributions

Paid Time Off

Tuition Reimbursement Program

Employee Assistance Program

Job summary

iSuite L.L.C. is hiring a Sr. Payroll Specialist in Granite City, IL to oversee payroll processing. The ideal candidate will have 1+ years of payroll experience and strong skills in compliance and organizational details.

The role includes managing payroll across multiple states, collaborating with HR, and ensuring compliance with regulations. The company offers various benefits including health insurance and employee stock ownership.

Qualifications

• 1+ years of experience in a payroll or accounting role.
• Experience processing union and non-union payroll.
• Strong knowledge of federal, state, local, and union payroll regulations.

Responsibilities

• Manage new hire setup and compliance including I-9 verification.
• Process weekly union payroll across multiple states and jobsites.
• Maintain union setups and wage rates within the payroll system.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office Suite

Ability to manage multiple priorities

Education

Degree in Accounting, Finance, Business Administration, or related field

Tools

Vista by Viewpoint

Job description

Accounting Opportunity: Sr. Payroll Specialist

iSuite L.L.C. is seeking a qualified professional to join our accounting team. iSuite is a business support services organization formed in 2023. The organization provides business development and pursuit, estimating, safety, accounting, human resources, information technology, marketing, and training services to clients within the Architecture/Engineering/Construction (A/E/C) industry.

This shared‑services company supports the IMI business units and provides a uniform, employee‑based culture founded on our Support the Build mentality. This mentality aligns with our employee‑owned company so that all personnel take an owner’s mindset approach to our business. iSuite is headquartered in Nashville, TN and has branches in Granite City, IL, Chesterfield, MO and Charlotte, NC.

We are currently looking for a Sr. Payroll Specialist to join our accounting team located at our headquarters in Granite City, IL. Our ideal candidate will have 1+ years of experience in a payroll or accounting role, a general understanding of how payroll and accounting roles relate, exceptional interpersonal skills, strong organizational skills with attention to detail, and thrive in a collaborative work environment. Construction experience is preferred; however, we welcome those who are eager to learn.

Primary Responsibilities

• Managing new hire setup and compliance, including I‑9 verification and adherence to federal, state, local, and union‑specific requirements.
• Processing weekly union payroll across multiple states and jobsites, ensuring accuracy in time, wage rates, jurisdictions, and collective bargaining agreement compliance.
• Administering union reporting and benefit contributions, including preparing and submitting weekly/monthly reports and resolving discrepancies to avoid penalties.
• Maintaining union setups and wage rates within the payroll system in alignment with current contracts and rate sheets.
• Processing bi‑weekly staff payroll (multi‑company and multi‑state), including salaries, hourly wages, overtime, deductions, and payroll adjustments.
• Collaborating with HR and internal teams to ensure accurate payroll changes, documentation, and compliance with audit and internal control requirements.

Primary Qualifications

• Degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred, or equivalent payroll experience.
• Proven experience processing union and non‑union payroll.
• Experience supporting payroll in construction, service, or field operations environments strongly preferred.
• Strong knowledge of federal, state, local, and union payroll regulations, including taxation and benefits.
• High level of attention to detail with the ability to make sound decisions and maintain accuracy under tight deadlines.
• Ability to manage multiple priorities in a fast‑paced environment while handling sensitive and confidential information.
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel).
• Strong communication, interpersonal skills, and a positive, ownership‑driven mindset; experience with Vista by Viewpoint is a plus.

Compensation and Benefits

• Employee Stock Ownership Program
• Discretionary Annual Bonus
• Health Insurance
• Vision Insurance
• 401(k) with Discretionary Company Contributions
• Paid Time Off (Vacation; Sick Time)
• Paid Company Holidays
• Tuition Reimbursement Program
• Employee Assistance Program

Diversity

Our commitment to diversity and inclusion starts with us. The IMI companies strive to build a team that is truly reflective of the communities we serve in every level of our business. We know that when diverse minds and perspectives come together, the possibilities are limitless.

EOE/M/F/V/D

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non‑job‑related disability, or any other protected group status.