Onboarding Coordinator

Isuitellc; Granite City (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Employee Stock Ownership Program

Health Insurance

401k with Discretionary Company Contributions

Tuition Reimbursement Program

Job summary

Isuitellc is seeking an Onboarding Coordinator to join the Human Resources team in Granite City, IL. The ideal candidate should have 1-3 years of administrative experience and demonstrate strong organizational and interpersonal skills.

The role includes coordinating new hires' schedules, supporting onboarding processes, and managing HR administrative tasks. The position offers a competitive salary range of $50,000-$55,000, along with employee stock ownership, health insurance, and a 401k plan.

Qualifications

• 1-3 years of experience in an administrative role; HR experience preferred.
• Ability to maintain confidential information.
• Creative, efficient, and solution-based mindset.

Responsibilities

• Coordinate new hires’ first week schedules with hiring managers.
• Support onboarding processes for a seamless experience.
• Help improve onboarding by identifying enhancement opportunities.
• Collect and process new hire paperwork accurately.
• Prepare onboarding materials like presentations and supplies.
• Manage HR administrative tasks and maintain employee records.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Communication (oral and written)

Computer skills (Microsoft Office)

Education

Associate's degree in Human Resources, Business Administration, or related field

Job description

iSuite L.L.C. is seeking a qualified professional to join our Human Resources team. iSuite is a business support services organization formed in 2023. The organization provides business development and pursuit, estimating, safety, accounting, human resources,information technology, marketing, and training services to clients within the Architecture/Engineering/Construction (A/E/C) industry.

This shared-services company supports the IMI business units and provides a uniform, employee-based culture founded on our Support the Build mentality. This mentality aligns with our employee-owned company so that all personnel take an owner’s mindset approach to our business. iSuite is headquartered in Nashville, TN and has branches in Granite City, IL, Chesterfield, MO and Charlotte, NC.

We are currently looking for an Onboarding Coordinator to join our Human Resources team located at our headquarters in Granite City, IL. Our ideal candidate for an Onboarding Coordinator is someone who has 1-3 years of experience in an administrative role and demonstrates exceptional interpersonal skills, strong organizational skills and attention to detail.

Primary Responsibilities

• Assisting with the coordination of new hires’ first week schedules by identifying and confirming appropriate meeting times with hiring managers and other relevant team members, as well as participating in onboarding planning meetings to ensure alignment.
• Supporting the onboarding processes to ensure a seamless experience for new employees.
• Helping to improve the overall onboarding process by identifying opportunities for enhancement and collaborating with team members to implement updates.
• Collecting and processing new hire paperwork, ensuring all required documents are completed and filed correctly.
• Preparing onboarding materials, such as new hire presentations, paperwork and supplies.
• Managing day-to-day administrative tasks related to human resources, including maintaining employee records, updating HR databases, handling new-hire documentation, and performing additional administrative duties assigned by the HR Director.

Primary Qualifications

• 1 – 3 years of experience in an administrative role, Human Resources experience is preferred.
• Associate's degree in Human Resources, Business Administration, Communication, or another related field.
• Strong organizational skills and the ability to maintain confidential or sensitive information.
• Exceptional communication (both oral and written) and interpersonal skills.
• Ability to work within an environment with deadlines, and when tasked with multiple duties, your attention to detail stays consistent.
• Overall strong computer skills, performing efficiently in Microsoft Office Suite (Outlook, Teams, Word, Excel, Planner, and PowerPoint).
• Demonstrate a creative, efficient, and solution-based mindset.

Compensation and Benefits

• Salary range: $50,000-$55,000
• Employee Stock Ownership Program
• Experience based salary
• Discretionary Annual Bonus
• Health Insurance
• Vision Insurance
• 401k with Discretionary Company Contributions
• Paid Time Off (Vacation; Sick Time)
• Paid Company Holidays
• Tuition Reimbursement Program
• Employee Assistance Program

Diversity

Our commitment to diversity and inclusion starts with us. The IMI companies strive to build a team that is truly reflective of the communities we serve in every level of our business. We know that when diverse minds and perspectives come together, the possibilities are limitless.

EOE/M/F/V/D

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.