Sr Office Assistant

AppleOne; Hampton (VA); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Major medical

Dental

Vision

401k

Statutory sick pay

Job summary

AppleOne Employment Services is seeking a dependable Sr Office Assistant for a temporary, on-site administrative support role in Hampton, VA. The position centers on keeping office operations smooth, supporting leadership, coordinating calendars, and ensuring teams remain organized and responsive within a law enforcement office environment.

The role requires strong communication, attention to detail, and professional written work.

Qualifications

• 3–5 years of administrative, clerical, office support, secretary, or executive assistant experience (senior-level).
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Strong professional communication, polished written work, and phone etiquette.

Responsibilities

• Manage leader calendars, meetings with internal teams, outside partners, and government entities.
• Prepare accurate correspondence, reports, documents, tables, and charts.
• Track items and follow up on deadlines to keep leaders aligned on priorities.
• Support day-to-day office operations within the administrative team.
• Coordinate travel, meetings, conferences, and community events as needed.
• Track fleet maintenance, inspections, and related documentation.

Skills

Calendar management

Professional communication

Executive support

Attention to detail

Team collaboration

Tools

Microsoft Office

Job description

Job Summary

We are seeking a dependable and professional Sr Office Assistant for a temporary administrative support opportunity within a law enforcement business office in Hampton, VA. This onsite role is ideal for an experienced administrative professional who enjoys being at the center of office operations, supporting leadership, coordinating schedules, and helping teams stay organized and responsive. The Sr Office Assistant will work closely with leaders, administrative staff, internal teams, outside partners, government entities, and members of the public. This environment requires strong communication, sound judgment, attention to detail, and a positive, team-oriented approach. Candidates who take pride in polished written work, professional phone etiquette, and keeping office operations running smoothly will be well positioned for success. This is a great opportunity to contribute to a mission-focused public sector environment while working with supportive leadership and a collaborative administrative team.

Key Responsibilities

• Manage appointment calendars for leaders, including meetings with internal teams, outside partners, and government entities.
• Prepare and produce professional documents, correspondence, reports, tables, charts, and printed deliverables.
• Track ongoing items, follow up on pending responses, and help ensure leaders and team members stay aligned on priorities.
• Support smooth daily office operations within the administrative support team.
• Coordinate travel, meetings, conferences, and community-related events as needed.
• Track agency fleet needs, including inspections, maintenance schedules, and related documentation.

Compensation and Benefits

• Pay rate: $20 per hour.
• Job type: Contract/Temporary.
• Schedule: Monday through Friday.
• Hours: Up to 30 hours per week within an 8:00 AM to 5:00 PM window.
• Work arrangement: 100 percent onsite in Hampton, VA.
• Hours may potentially grow to 40 hours per week in the future.

Required Qualifications and Skills

• Manage executive and leadership calendars, meetings, travel, and administrative coordination.
• Prepare accurate correspondence, reports, documentation, charts, tables, and office deliverables.
• Support daily business office operations in a public-facing law enforcement environment.
• Track follow-up items, deadlines, fleet maintenance needs, and administrative workflow.
• 3 to 5 years of administrative, clerical, office support, secretary, or executive assistant experience preferred for this senior-level support role.
• Proficiency with Microsoft Office, including creating and editing documents, reports, spreadsheets, and presentation-ready materials.
• Strong professional communication skills, including clear writing, polished correspondence, and phone etiquette.
• Ability to interact professionally with the public, leadership, team members, outside agencies, and government entities.
• Strong organization, follow-through, accuracy, and attention to detail.
• Positive attitude, collaborative mindset, and ability to work effectively as part of a team.
• Dependable day-to-day attendance and the ability to support an onsite office environment.

Preferred Qualifications

• Prior experience supporting leadership, executives, or senior management in an administrative capacity.
• Experience in government, public sector, law enforcement, legal, or highly confidential office environments.
• Experience coordinating meetings, travel, conferences, community events, or multi-party schedules.
• Familiarity with tracking maintenance, inspections, records, or operational documentation.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.