Receptionist

AppleOne; Palo Alto (CA); On-site; USD 37,000 - 39,000; Full time

Job summary

We are seeking a professional and highly organized Receptionist for a temp-to-hire opportunity in Palo Alto, CA. This role is ideal for a polished administrative professional with strong reception, switchboard, customer service, and office coordination experience, preferably within a legal or professional services environment.

The Receptionist will serve as a key first point of contact for visitors, clients, vendors, attorneys, staff, and business partners.

Qualifications

• Manage front desk reception, visitor check-in, phone coverage, and client-facing communication in a professional office environment.
• Coordinate conference room scheduling, meeting preparation, hospitality needs, and office support requests.
• Handle administrative tasks such as email management, calendar support, document preparation, filing, and supply coordination.
• Support a legal office environment by assisting attorneys, paralegals, legal administrative assistants, clients, and visitors with high-quality service.
• High school diploma required.
• Minimum of 3 years of related business, administrative, reception, or switchboard experience preferred.
• Experience using Microsoft Office Suite, especially Word and Excel.
• Excellent customer service, communication, and interpersonal skills.
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Detail-oriented, dependable, professional, and able to work independently with minimal supervision.
• Ability to operate and assist with office technology, phone systems, video conferencing tools, and other technical equipment.
• Ability to maintain confidentiality, follow visitor security procedures, and represent the office with professionalism.

Responsibilities

• Greet visitors, clients, vendors, and employees professionally while providing excellent customer service and maintaining front desk standards.
• Answer, screen, and route incoming calls using proper phone etiquette and clear, professional communication.
• Manage incoming email requests, prioritize needs, schedule appointments, and assist with calendar and meeting coordination.
• Reserve and prepare conference rooms, including supplies, beverages, video conferencing support, hospitality needs, and room organization.
• Perform light administrative and clerical support, including document preparation, file maintenance, calendar updates, supply ordering, and correspondence.
• Maintain an organized reception area, follow visitor security procedures, and support a polished, welcoming office environment.

Skills

Front desk reception

Switchboard handling

Customer service

Calendar coordination

Microsoft Office

Education

High school diploma

Associates/Bachelor preferred (optional)

Tools

Word

Excel

Job description

Job Summary

We are seeking a professional and highly organized Receptionist for a temp-to-hire opportunity in Palo Alto, CA. This role is ideal for a polished administrative professional with strong reception, switchboard, customer service, and office coordination experience, preferably within a legal or professional services environment. The Receptionist will serve as a key first point of contact for visitors, clients, vendors, attorneys, staff, and business partners. This position plays an important role in creating a welcoming, efficient, and professional front office experience while supporting day-to-day administrative operations, meeting coordination, phone coverage, and office hospitality. This is a great opportunity for someone who enjoys working in a fast-paced, service-focused office setting with supportive leadership, professional colleagues, and opportunities to build strong administrative and client service skills. The ideal candidate is dependable, detail-oriented, proactive, and comfortable balancing multiple priorities while maintaining a calm and polished presence.

Key Responsibilities

• Greet visitors, clients, vendors, and employees professionally while providing excellent customer service and maintaining front desk standards.
• Answer, screen, and route incoming calls using proper phone etiquette and clear, professional communication.
• Manage incoming email requests, prioritize needs, schedule appointments, and assist with calendar and meeting coordination.
• Reserve and prepare conference rooms, including supplies, beverages, video conferencing support, hospitality needs, and room organization.
• Perform light administrative and clerical support, including document preparation, file maintenance, calendar updates, supply ordering, and correspondence.
• Maintain an organized reception area, follow visitor security procedures, and support a polished, welcoming office environment.

Compensation and Benefits

• Pay Rate: $27 to $28 per hour.
• Job Type: Temp-to-Hire.
• Location: Palo Alto, CA.

Required Qualifications and Skills

• Manage front desk reception, visitor check-in, phone coverage, and client-facing communication in a professional office environment.
• Coordinate conference room scheduling, meeting preparation, hospitality needs, and office support requests.
• Handle administrative tasks such as email management, calendar support, document preparation, filing, and supply coordination.
• Support a legal office environment by assisting attorneys, paralegals, legal administrative assistants, clients, and visitors with high-quality service.
• High school diploma required.
• Minimum of 3 years of related business, administrative, reception, or switchboard experience preferred.
• Experience using Microsoft Office Suite, especially Word and Excel.
• Excellent customer service, communication, and interpersonal skills.
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Detail-oriented, dependable, professional, and able to work independently with minimal supervision.
• Ability to operate and assist with office technology, phone systems, video conferencing tools, and other technical equipment.
• Ability to maintain confidentiality, follow visitor security procedures, and represent the office with professionalism.

Preferred Qualifications

• Associate degree or bachelor’s degree preferred.
• Prior administrative, reception, or switchboard experience in a law firm, legal office, or professional services environment strongly preferred.
• Familiarity with legal procedures, legal terminology, legal documents, or law office workflows is a plus.
• Experience providing concierge-style service, hospitality support, meeting coordination, or executive-level front office support preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E‑Verify program in certain locations as required by law. Learn more about the E‑Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.