Administrative Technician

AppleOne; Newport News (VA); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay where required

Job summary

AppleOne Employment Services is seeking a detail-oriented Administrative Technician to support an IT Department in Newport News, VA. This 12-month temporary contract offers a fast-paced, collaborative office environment and requires the ability to manage changing priorities throughout the day.

The role encompasses calendaring, data entry, document preparation, spreadsheet creation, meeting coordination, and communication with internal users and the public.

Qualifications

• 1–2 years of administrative, clerical, office support, or related experience.
• Strong Microsoft Outlook skills, including calendar management, meeting scheduling, and follow-up emails.
• Experience creating spreadsheets, entering data, retrieving information, and preparing routine documents.
• Ability to use judgment, interpret information, and determine appropriate administrative processes.
• Familiarity with internal systems like MUNIS or ability to learn quickly.
• Professional communication skills with internal teams, users, and the public.

Responsibilities

• Provide administrative support for the IT Department, including word processing, spreadsheet creation, data entry, information retrieval, and document preparation.
• Manage calendars, schedule meetings, maintain conference room schedules, and assist with room setup as needed.
• Coordinate scheduling and follow-up communications for IT lab and 3D printing lab activities using Outlook.
• Review forms, data, reports, and other documents for accuracy, completeness, and compliance with established procedures and policies.
• Compile, post, calculate, research, verify, and record information from multiple sources.
• Interact with internal users, the public, and other departments to provide information, assistance, and IT-related support.

Skills

Outlook calendar management

Data entry

Document preparation

Spreadsheet creation

Communication with users/public

Organizational skills

Flexibility with interruptions

Tools

Microsoft Outlook

Job description

Job Summary

We are seeking a detail-oriented Administrative Technician to support an IT Department in Newport News, VA. This 12-month temporary contract is a great opportunity for an administrative professional who enjoys a fast-paced, collaborative office environment and can confidently manage changing priorities throughout the day.

The Administrative Technician will provide essential administrative support, including calendaring, data entry, document preparation, spreadsheet creation, meeting coordination, and communication with internal users and the public. This role is well-suited for someone who is organized, flexible, comfortable with interruptions, and able to keep multiple people and projects on track.

This position offers a consistent Monday through Friday schedule, the opportunity to work with a supportive team, and exposure to administrative processes within a government and public sector environment.

Key Responsibilities

• Provide administrative support for the IT Department, including word processing, spreadsheet creation, data entry, information retrieval, and document preparation.
• Manage calendars, schedule meetings, maintain conference room schedules, and assist with room setup as needed.
• Coordinate scheduling and follow-up communications for IT lab and 3D printing lab activities using Outlook.
• Review forms, data, reports, and other documents for accuracy, completeness, and compliance with established procedures and policies.
• Compile, post, calculate, research, verify, and record information from multiple sources.
• Interact with internal users, the public, and other departments to provide information, assistance, and support related to IT needs and purchases.

Compensation and Benefits

• Pay Rate: $19.57 per hour.
• Schedule: Monday through Friday, 8:00 am to 5:00 pm.
• Assignment Type: Temporary, 12-month contract.
• Location: Newport News, VA 23607.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Provide administrative support to an IT Department through document preparation, data entry, calendaring, and records management.
• Schedule meetings, maintain room calendars, and coordinate follow-up communications using Outlook.
• Review forms, data, and reports for accuracy and compliance with established procedures.
• Assist users with information, support requests, IT needs, and purchase-related coordination.
• 1 to 2 years of administrative, clerical, office support, or related experience.
• Strong Microsoft Outlook skills, including calendar management, meeting scheduling, and follow-up emails.
• Experience creating spreadsheets, entering data, retrieving information, and preparing routine documents.
• Ability to use judgment, interpret information, and determine appropriate administrative processes.
• Familiarity with MUNIS or ability to learn internal systems quickly.
• Strong attention to detail, organization, accuracy, and follow-through.
• Ability to remain flexible, pivot between tasks, and work effectively with interruptions.
• Professional communication skills and ability to interact with internal teams, users, and the public.
• Collaborative work style with a positive, service-focused approach.

Preferred Qualifications

• Experience supporting an IT department or technical team.
• Experience working in a government, municipal, public sector, or highly process-driven environment.
• Previous experience using MUNIS.
• Strong experience coordinating calendars, meeting rooms, labs, or shared workspaces.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.