Sr. Facilities Analyst, on-site

CBRE Group, Inc.; New York (NY); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Competitive benefits

Professional development

Career advancement

Job summary

CBRE Group, Inc. in Manhattan, NY seeks a Sr. Facilities Analyst to support one of our premier client accounts and oversee the management of a high-rise building totaling ~1.8 million square feet.

You will drive asset performance, compliance, financial administration, and service delivery, collaborating with Property Managers, landlords, and service providers to ensure an exceptional workplace experience.

Qualifications

• Bachelor's Degree preferred with 2-5 years of relevant experience.
• Understanding existing procedures and standards to solve slightly complex problems.
• Demonstrated ability to manage vendor relationships and performance.
• Ability to analyze complex problems and make informed decisions and apply relevant precedents.
• Experience using a CMMS to manage work orders required.
• Strong interpersonal skills, with the ability to build rapport and collaborate with colleagues, stakeholders, and clients.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
• Must have strong organizational skills with a curious and analytical mindset.
• Advanced mathematical skills, including proficiency with percentages, fractions, and other complex calculations.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Coordinate facility repairs and maintenance with vendors and contractors to ensure smooth daily operations.
• Conduct regular site walks to proactively identify and address facility issues.
• Perform routine inspections to ensure compliance with local, state, and federal regulations, while recommending improvements and upgrades.
• Manage vendor relationships and oversee invoicing procedures to maintain service quality and cost control.
• Create and manage purchase orders and support budget planning and ongoing budget management.
• Serve as the primary point of contact for front-line client requests, providing timely and effective support.
• Create, monitor, and manage work orders through to completion, ensuring timely resolution.
• Coordinate with trades personnel and vendors to execute both corrective and preventive maintenance tasks.
• Apply cross-functional knowledge to align your work with team and departmental objectives.
• Lead by example and model behaviors consistent with CBRE’s RISE values—Respect, Integrity, Service, and Excellence.
• Contribute to high-quality outcomes by ensuring accuracy in your work and collaborating effectively with your team.
• Execute tasks according to established protocols and timelines.
• Communicate complex ideas clearly and simply to ensure understanding across all levels.

Skills

Interpersonal skills

Analytical mindset

Problem solving

Decision making

Organizational skills

Numerical calculations

Education

Bachelor's degree preferred

Tools

CMMS

Microsoft Office Suite

Job description

About the Role:

Step into a pivotal role as a Sr. Facilities Analyst at CBRE, where you\'ll contribute to the successful operation of a complex corporate work environment, helping deliver an exceptional experience for the client, employees, visitors, and stakeholders. This position supports one of our premier clients in the financial services sector and is based in the heart of Manhattan, assisting in the management of a high-profile high-rise building, totaling approximately 1.8 million square feet.

In this role, you won\'t just help coordinate day-to-day operations. You\'ll play an integral part in driving excellence in asset performance, compliance, financial administration, and service delivery. As a key member of the Facilities Management team, you\'ll collaborate with Property Managers, landlords, service providers, and cross-functional stakeholders to help ensure an exceptional workplace experience and seamless building operations.

If you thrive in an environment where attention to detail, responsiveness, and operational excellence are critical, this is an exciting opportunity to make a meaningful impact while supporting one of CBRE\'s most prestigious client accounts.

What You\’ll Do:

• Coordinate facility repairs and maintenance with vendors and contractors to ensure smooth daily operations.


• Conduct regular site walks to proactively identify and address facility issues.


• Perform routine inspections to ensure compliance with local, state, and federal regulations, while recommending improvements and upgrades.


• Manage vendor relationships and oversee invoicing procedures to maintain service quality and cost control.


• Create and manage purchase orders and support budget planning and ongoing budget management.


• Serve as the primary point of contact for front-line client requests, providing timely and effective support.


• Create, monitor, and manage work orders through to completion, ensuring timely resolution.


• Coordinate with trades personnel and vendors to execute both corrective and preventive maintenance tasks.


• Apply cross-functional knowledge to align your work with team and departmental objectives.


• Lead by example and model behaviors consistent with CBRE’s RISE values—Respect, Integrity, Service, and Excellence.


• Contribute to high-quality outcomes by ensuring accuracy in your work and collaborating effectively with your team.


• Execute tasks according to established protocols and timelines.


• Communicate complex ideas clearly and simply to ensure understanding across all levels.

What You\’ll Need:

• Bachelor\'s Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.


• Understanding existing procedures and standards to solve slightly complex problems.


• Demonstrated ability to manage vendor relationships and performance.


• Ability to analyze complex problems and make informed decisions and apply relevant precedents.


• Experience using a CMMS to manage work orders required.


• Strong interpersonal skills, with the ability to build rapport and collaborate with colleagues, stakeholders, and clients.


• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.


• Must have strong organizational skills with a curious and analytical mindset.


• Advanced mathematical skills, including proficiency with percentages, fractions, and other complex calculations.


• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.


• Professional Development: We are committed to investing in our employees\' growth and development through training programs, certifications, and mentorship opportunities.


• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

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