Facilities Coordinator, on-site (2 positions)

CBRE Group, Inc.; Redmond (WA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan from day one

Professional development and mentoring

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator for an on-site role in Redmond, WA, supporting a large-scale laboratory and research portfolio across 32 buildings.

You will work with Facilities Managers, Engineering and Maintenance teams to coordinate day-to-day operations and ensure a safe, efficient workplace. The position involves tracking work orders, analyzing reports for trends, and collaborating with landlords, tenants, and service providers to ensure compliance with procedures and

Qualifications

• High School Diploma or GED required with 2+ years in facilities.
• Some finance-related tasks like PO creation or invoices preferred.
• Self-sufficient and able to work independently.
• Excellent attention to detail and accuracy.
• Strong communication and teamwork skills; able to follow routines.

Responsibilities

• Monitor and close work orders to ensure timely completion.
• Generate and analyze maintenance reports to spot trends.
• Coordinate with landlords, tenants and service providers on procedures and reporting.
• Respond to client inquiries promptly and professionally.
• review vendor paperwork and conduct site walkthroughs.

Skills

Attention to detail

Communication skills

Organizational skills

Customer service

Independence

Problem solving

Education

High School Diploma or GED

Tools

Google Workspace

Microsoft Office

CMMS

AI productivity tools

Job description

About the Role:

Join CBRE as a Facilities Coordinator supporting one of our premier clients in the technology sector. In this role, you will be part of the team responsible for a large-scale laboratory and research portfolio consisting of approximately 32 buildings and more than 4 million square feet of space. Working closely with Facilities Managers, Engineering and Maintenance teams, client stakeholders, vendors, and service providers, you will help coordinate day-to-day operations and contribute to a safe, efficient, and high-performing workplace environment while working onsite with the client in Redmond, WA.

A key responsibility of this role is supporting the Maintenance and Engineering teams through work order management, including running, tracking, and analyzing reports to identify trends, monitor performance, and support operational decision-making. As part of CBRE's Facilities Management team, you'll gain exposure to a fast-paced, client-focused environment where your organizational, analytical, communication, and problem-solving skills will directly contribute to the success of this high-profile account.

What You’ll Do:

• Regularly monitor work orders to ensure their timely completion and closure.
• Generate, track and analyze work order reports to identify trends and monitor performance.
• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.
• Review work orders, proposals, department files, and other paperwork submitted by vendors.
• Conduct site walkthroughs to identify and address site issues.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with a minimum of 2 years of job-related experience in facilities.
• Some exposure to finance-related tasks required. Experience with purchase order creation and invoice process preferred.
• Must be self-sufficient and can work independently. Candidate should also be resourceful and proactive in seeking clarification when needed.
• Must possess strong attention to detail.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Proficiency with Google Workspace applications required.
• Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint. Experience using a CMMS and familiarity with utilizing AI powered tools to support productivity and report are a plus.
• Strong organizational skills with an inquisitive mindset.
• Demonstrated customer service abilities are required.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.