Facilities Coordinator, on-site

CBRE Group, Inc.; Seattle (WA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) Plan

Professional Development

Job summary

CBRE Group, Inc. seeks a Facilities Coordinator to be based on-site in Bellevue's Spring District, supporting roughly 500,000 square feet of office space.

You will partner with clients, vendors, contractors, landlords, and internal stakeholders to keep facilities running smoothly and safely. You’ll monitor work orders, manage service requests, and help drive maintenance projects to completion, delivering an outstanding workplace experience for employees and visitors alike.

Qualifications

• High School Diploma or GED plus 2+ years of related experience.
• Experience supporting administrative or operational processes, including PO creation, invoice processing, and vendor coordination.
• Strong customer service experience with a professional, responsive approach.
• Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and take initiative.
• Effective verbal and written communication with internal teams, vendors, landlords, tenants, and clients.
• Ability to conduct routine facility walkthroughs to assess site conditions.
• Proficiency in Microsoft Office; CMMS experience is preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to follow procedures and work standards while exercising sound judgment.
• Experience building relationships with clients and stakeholders.
• Basic math and analytical skills for routine metrics.
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Monitor and manage open work orders to ensure timely completion and proper documentation.
• Dispatch work orders and coordinate service requests with technicians and vendors.
• Create and manage purchase orders within designated systems.
• Review, validate, and process vendor invoices for accuracy and timely payment.
• Collaborate with landlords, tenants, and service providers to ensure compliance and service quality.
• Serve as a point of contact for site-related inquiries and requests.
• Review work orders, proposals, and records for completeness and accuracy.
• Conduct routine site walkthroughs to identify issues and support corrective actions.

Skills

Customer service

Organizational skills

Communication

Independent work

Attention to detail

Problem solving

Math & analytics

Education

High School Diploma or GED

Tools

MS Office Suite

CMMS

Job description

About the Role:

Are you energized by fast-paced environments and passionate about creating exceptional workplace experiences?

Join CBRE as a Facilities Coordinator supporting one of our premier clients in the technology sector. This role is based onsite in Bellevues vibrant Spring District and offers the opportunity to work alongside a collaborative facilities team supporting approximately 500,000 square feet of primarily office space.

As a Facilities Coordinator, you'll be at the heart of daily operations, partnering with clients, vendors, contractors, landlords, and internal stakeholders to keep facilities running seamlessly. From coordinating service requests and work orders to helping drive projects and maintenance initiatives to completion, you'll play a key role in delivering an outstanding workplace experience for employees and visitors alike.

This position is part of CBRE’s Facilities Management team, where you'll help oversee the day-to-day operations of a dynamic office portfolio. You'll help coordinate repairs, maintenance activities, and capital improvement projects that enhance building performance and create safe, productive, and engaging work environments. If you thrive on problem-solving, building strong relationships, and making a visible impact every day, this is an exciting opportunity to grow your career with an industry leader.

What You’ll Do:

• Monitor and manage open work orders to ensure timely completion, accurate documentation, and closure in accordance with established service levels.
• Dispatch work orders and coordinate service requests with technicians and vendors to support efficient facility operations.
• Create and manage purchase orders within designated systems to support maintenance activities, services, and operational needs.
• Review, validate, and process vendor invoices, ensuring accuracy, proper documentation, and timely payment.
• Collaborate with landlords, tenants, and service providers to ensure compliance with established procedures, policies, reporting requirements, and service expectations.
• Serve as a point of contact for site-related inquiries, responding promptly and professionally to client requests, concerns, and service needs.
• Review work orders, proposals, vendor documentation, and department records to ensure completeness, accuracy, and alignment with operational requirements.
• Conduct routine site walkthroughs to identify facility-related issues, monitor service quality, and support corrective actions as needed.
• Follow established procedures, written instructions, and communications while proactively seeking clarification when necessary to ensure successful outcomes.
• Respond effectively to routine inquiries and concerns from clients, vendors, team members, and leadership.
• Utilize established processes and guidelines to resolve routine operational issues while exercising sound judgment and attention to detail.
• Contribute to team success by consistently delivering high-quality work within clearly defined responsibilities, processes, and performance expectations.
• Execute assigned tasks and administrative functions accurately and efficiently while working under the guidance of facility management leadership.

What You’ll Need:

• High School Diploma or GED, plus 2 or more years of professional related experience.
• Experience supporting administrative or operational processes, with exposure to finance-related activities such as purchase order creation, invoice processing, and vendor coordination preferred.
• Proven customer service experience, with a professional, responsive, and solutions-oriented approach to supporting clients and stakeholders.
• Strong organizational skills with exceptional attention to detail and the ability to effectively manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently, take initiative, and proactively seek clarification or guidance when needed.
• Effective verbal and written communication skills, with the ability to interact professionally with internal teams, vendors, landlords, tenants, and clients.
• Ability to conduct routine facility walkthroughs to assess site conditions, identify concerns, and help ensure facility standards are maintained.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience with a Computerized Maintenance Management System (CMMS) is preferred.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Ability to follow established procedures, policies, and work standards while exercising sound judgment in day-to-day activities.
• Demonstrated customer service and relationship-building skills, with a focus on responsiveness, professionalism, and follow-through.
• Basic math and analytical skills, including the ability to perform calculations involving percentages, discounts, markups, and other routine business metrics.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

Professional Development: We are committed to investing in employee growth and development through training programs, certifications, and mentorship opportunities.

Career Advancement: As a global leader in commercial real estate services, CBRE provides strong opportunities for career progression and advancement.