Sr Executive Administrative Assistant

HCSC Group; Chicago (IL); Hybrid; USD 63,000 - 114,000; Full time

Job summary

HCSC is seeking an Administrative Assistant to perform secretarial and office management duties under general direction. Responsibilities include composing and typing correspondence, report development, meeting coordination, and handling confidential documents while screening calls and visitors.

The role requires initiative and independent judgment, with proficiency in Word, Excel and PowerPoint, and the ability to multi-task under urgent deadlines.

Qualifications

• 6 years of upper level administrative/secretarial support experience.
• Proficient in Word, Excel and PowerPoint; strong written and verbal communication.
• Ability to multi-task with urgent, shifting deadlines and maintain confidentiality.

Responsibilities

• Compose and type correspondence and reports.
• Develop reports and coordinate meetings.
• Maintain confidential documents and screening phone calls/visitors.

Skills

Administrative support

Office procedures

Verbal and written communication

Multi-tasking

Confidentiality

Independent judgment

MS Office

Education

Secretarial certificate

Two years of college

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers.

Join HCSC and be part of a purpose-driven company that will invest in your professional development.

Under general direction, this position is responsible for exercising considerable discretion and independent judgment while performing secretarial, administrative and office management duties. Including composing and typing correspondence, report development, meeting coordination, maintenance of confidential documents, and screening phone calls and visitors. These duties require a thorough knowledge of policies, practices and procedures to ensure the office functions efficiently. This Administrative Assistant level requires initiative and may entail decision making authority.

Required Job Qualifications:

• 6 years of upper level administrative/secretarial support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation, composition, sentence structure, etc.
• Ability to multi-task in an environment of urgent and shifting deadlines.
• High degree of confidentiality.
• Independent judgment and initiative and act with authority as needed
• PC proficiency to include Word, Excel, and PowerPoint

Preferred Job Qualifications:

• Secretarial certificate from accredited secretarial school.
• 2 years of college level courses.
• Knowledge of the HCSC organizational structure.
• Familiarity with budget justification and preparation.
• Referral preference given to applicants able to take and meet testing criteria

This is Flex/Hybrid role with a 3 day in office requirement

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Compensation: $63,300.00 - $114,300.00

Exact compensation may vary based on skills, experience, and location

HCSC Employment Statement:

We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics. We are a drug-free and smoke-free workplace. Employment may be contingent upon successful completion of drug screening in accordance with applicable law.