Sr Executive Administrative Assistant

HCSC Group; United States; Hybrid; USD 63,000 - 114,000; Full time

Job summary

HCSC is seeking an Administrative Assistant to perform secretarial, administrative and office management duties under general direction. Responsibilities include composing correspondence, developing reports, coordinating meetings, and maintaining confidential documents.

It requires initiative and may involve decision-making authority. The role is a flex/hybrid position with a three-day in-office requirement, offering a comprehensive benefits package and annual incentive plan based on

Qualifications

• 6 years of upper level administrative/secretarial support experience
• Knowledge of office procedures and equipment
• Verbal and written communication skills, including punctuation, composition, sentence structure
• Ability to multi-task in an environment of urgent and shifting deadlines
• High degree of confidentiality
• Independent judgment and initiative and act with authority as needed
• PC proficiency to include Word, Excel, and PowerPoint

Responsibilities

• Compose and type correspondence and report development
• Coordinate meetings and maintain confidential documents
• Screen phone calls and visitors and manage office operations
• Exercise discretion and independent judgment in handling tasks
• Support administrative processes and document control

Skills

Secretarial support

Verbal & written comms

Multi-tasking

Confidentiality

Independent judgment

MS Office

Education

Secretarial certificate

College coursework

Tools

Word

Excel

PowerPoint

Job description

At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers.

Join HCSC and be part of a purpose-driven company that will invest in your professional development.

Job Summary

Under general direction, this position is responsible for exercising considerable discretion and independent judgment while performing secretarial, administrative and office management duties. Including composing and typing correspondence, report development, meeting coordination, maintenance of confidential documents, and screening phone calls and visitors. These duties require a thorough knowledge of policies, practices and procedures to ensure the office functions efficiently. This Administrative Assistant level requires initiative and may entail decision making authority.

Required Job Qualifications:

• 6 years of upper level administrative/secretarial support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation, composition, sentence structure, etc.
• Ability to multi-task in an environment of urgent and shifting deadlines.
• High degree of confidentiality.
• Independent judgment and initiative and act with authority as needed
• PC proficiency to include Word, Excel, and PowerPoint

Preferred Job Qualifications:

• Secretarial certificate from accredited secretarial school.
• 2 years of college level courses.
• Knowledge of the HCSC organizational structure.
• Familiarity with budget justification and preparation.
• Referral preference given to applicants able to take and meet testing criteria

This is Flex/Hybrid role with a 3 day in office requirement

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Are you being referred to one of our roles? If so, ask your connection at HCSC about our Employee Referral process!

Pay Transparency Statement:

At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work. From health and wellness benefits, 401(k) savings plan, pension plan, paid time off, paid parental leave, disability insurance, supplemental life insurance, employee assistance program, paid holidays, tuition reimbursement, plus other incentives, we offer a robust total rewards package for employees. Learn more about our benefit offerings by visiting https://careers.hcsc.com/totalrewards.

The compensation offered will vary depending on your job-related skills, education, knowledge, and experience. This role aligns with an annual incentive bonus plansubject to the terms and the conditions of the plan.

Flex employees are expected to be in the office a minimum of three days a week. Management will have discretion to modify an employee's weekly schedule for exigent circumstances.

HCSC Employment Statement:

We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics. We are a drug-free and smoke-free workplace. Employment may be contingent upon successful completion of drug screening in accordance with applicable law.

Base Pay Range

$63,300.00 - $114,300.00

Exact compensation may vary based on skills, experience, and location.