Sr Executive Administrative Assistant

Health Care Service Corp.; Chicago (IL); Hybrid; USD 63,000 - 114,000; Full time

Benefits offered by this job

Health and wellness benefits

401(k) savings plan

Pension plan

Paid time off

Paid parental leave

Disability insurance

Supplemental life insurance

Employee assistance program

Paid holidays

Tuition reimbursement

Other incentives

Hybrid role (3 days in office)

Job summary

Health Care Service Corporation (HCSC) is seeking an Administrative Assistant to provide secretarial, administrative and office management support. Under general direction, you will compose and type correspondence, develop reports, coordinate meetings, maintain confidential documents, and screen calls and visitors.

This role requires initiative, strong communication skills, the ability to multi-task under tight deadlines, and proficiency with Word, Excel and PowerPoint.

Qualifications

• 6+ years of upper level administrative/secretarial support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation and composition.
• Ability to multi-task in urgent and shifting deadlines.
• High degree of confidentiality.
• Independent judgment and initiative and act with authority as needed.
• Proficiency with Word, Excel and PowerPoint.

Responsibilities

• Compose and type correspondence.
• Develop reports and meeting coordination.
• Maintain confidential documents.
• Screen phone calls and visitors.
• Understand and apply office policies and procedures.

Skills

Secretarial experience

Communication skills

Multitasking

Confidentiality

Independent judgment

MS Office

Education

6 years admin/secretarial experience

Tools

Word

Excel

PowerPoint

Job description

At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers. Join HCSC and be part of a purpose-driven company that will invest in your professional development.

Job Summary

Under general direction, this position is responsible for exercising considerable discretion and independent judgment while performing secretarial, administrative and office management duties. Including composing and typing correspondence, report development, meeting coordination, maintenance of confidential documents, and screening phone calls and visitors. These duties require a thorough knowledge of policies, practices and procedures to ensure the office functions efficiently. This Administrative Assistant level requires initiative and may entail decision making authority.

Required Job Qualifications

• 6 years of upper level administrative/secretarial support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation, composition, sentence structure, etc.
• Ability to multi-task in an environment of urgent and shifting deadlines.
• High degree of confidentiality.
• Independent judgment and initiative and act with authority as needed.
• PC proficiency to include Word, Excel, and PowerPoint.

Preferred Job Qualifications

• Secretarial certificate from accredited secretarial school.
• 2 years of college level courses.
• Knowledge of the HCSC organizational structure.
• Familiarity with budget justification and preparation.
• Referral preference given to applicants able to take and meet testing criteria.

Pay Transparency Statement

At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work.

• health and wellness benefits
• 401(k) savings plan
• pension plan
• paid time off
• paid parental leave
• disability insurance
• supplemental life insurance
• employee assistance program
• paid holidays
• tuition reimbursement
• other incentives

We offer a robust total rewards package for employees. Learn more about our benefit offerings by visiting https://careers.hcsc.com/totalrewards. The compensation offered will vary depending on your job-related skills, education, knowledge, and experience. This role aligns with an annual incentive bonus plan subject to the terms and the conditions of the plan. Flex employees are expected to be in the office a minimum of three days a week. Management will have discretion to modify an employee's weekly schedule for exigent circumstances.

HCSC Employment Statement

We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics. We are a drug-free and smoke-free workplace. Employment may be contingent upon successful completion of drug screening in accordance with applicable law.

Base Pay Range $63,300.00 - $114,300.00 Exact compensation may vary based on skills, experience, and location.

Flex/Hybrid role with a 3 day in office requirement.

About HCSC

For more than 80 years, HCSC has been dedicated to expanding access to high-quality, cost-effective health care and equipping our members with information and tools to make the best health care decisions for themselves and their families. As an industry leader, HCSC also has been helping to make the health care system work better for all Americans. To remain a leader, we offer compelling careers that encourage resourcefulness, strategic thought and empower you to make a difference in the lives of our members and their communities. Today, with the industry at an important crossroad, HCSC is reimagining health care and looking for original thinkers who aren’t afraid to make innovative contributions. We are an Equal Opportunity Employment employer dedicated to workforce diversity and a drug-free and smoke-free workplace. Learn more about HCSC, our commitment to our members and the opportunity you’ll have to improve health care delivery in an open, collaborative environment.