Sr. AP Coordinator

Whistle Express Car Wash; Charlotte (NC); On-site; USD 57,859,000 - 86,789,000; Full time

Job summary

Whistle Express Car Wash in Charlotte, NC is seeking an attentive Invoice Processor to handle end-to-end accounts payable tasks, ensure accuracy, and support timely payments.

You will review invoices, perform three-way matching, monitor aging, and provide accruals for month-end close while maintaining strong documentation and vendor communications.

Join a growing Finance team and contribute to process improvements, internal controls, and audits.

Qualifications

• Experience reviewing invoices for accuracy and compliance.
• Ability to perform three-way matching and resolve discrepancies.
• Strong documentation and communication skills.

Responsibilities

• Review and validate invoices for accuracy, coding, approvals.
• Perform three-way matching of PO, receipt, and invoice; resolve issues.
• Monitor aging, balances, duplicates, and exceptions affecting payments.
• Provide invoice accruals for month-end close.
• Reconcile vendor accounts and investigate discrepancies.
• Respond to inquiries with clear documentation.
• Support month-end and year-end closes with accruals and schedules.
• Assist audits with organized documentation.
• Ensure AP activity follows policies and internal controls.
• Prepare recurring AP reports highlighting exceptions and trends.
• Analyze data to identify errors and process gaps.
• Collaborate with procurement and finance to improve data quality.
• Maintain audit-ready support for invoices and approvals.

Job description

What You’ll Do

Invoice Processing

• Review and validate invoices for accuracy, coding, approvals, supporting documentation, and compliance with company requirements.
• Perform three-way matching of purchase orders, receipts, and invoices, and resolve exceptions before payment.
• Monitor AP aging, outstanding balances, duplicate invoices, payment exceptions, and other issues that could affect vendor relationships or financial accuracy.
• Provide invoice accruals for items not processed systematically for month end close activities

Vendor Support, Reconciliations, and Close

• Reconcile vendor accounts, research discrepancies, and resolve invoice, payment, and account-balance questions with clear follow-through.
• Respond to vendor and internal inquiries promptly while maintaining accurate documentation of issues and resolutions.
• Support month-end and year-end close activities, including accruals, expense support, and related accounting schedules.
• Support internal and external audits by providing organized, accurate documentation and reconciliations.

Controls, Reporting, and Process Improvement

• Ensure AP activity follows company policies, accounting procedures, approval requirements, and internal controls.
• Prepare recurring AP reports and analysis for Finance and Accounting leaders, highlighting exceptions, trends, risks, and required actions.
• Analyze AP data to identify errors, recurring issues, control gaps, and opportunities to simplify or improve workflows.
• Partner with Procurement, Accounting, Finance, Operations, and system teams to improve data quality, automation, and the reliability of the procure-to-pay process.
• Maintain organized, audit-ready support for invoices, approvals, payments, reconciliations, and process documentation.

Reliable payables depend on disciplined follow-through.

If you are ready to bring accuracy, ownership, and practical problem-solving to a growing Finance team, we want to hear from you.

Base Pay Range

$20.00 - $35.60