Accounts Payable Coordinator

Grocery-Outlet; Emeryville (CA); On-site; USD 73,068,000 - 98,857,000; Full time

Job summary

Grocery-Outlet is seeking an AP Coordinator to manage a full range of accounts payable activities, including invoice and PO reconciliation, and payment processing. You will collaborate with internal teams and vendors to ensure vendor accounts stay current and issues are resolved promptly.

The role reports to the Assistant Manager - Accounts Payable and requires a 2+ year AP background, excellent written communication, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• College degree or High school diploma with 2+ years of experience in Accounts Payable
• Ability to balance multiple tasks in a high volume of environment
• Ability to perform at a high level in a fast-paced, accuracy focused department
• Working knowledge in enterprise software
• Self-motivated, team player
• Ability to work effectively and communicate well with all levels within an organization
• Ability to clearly write routine correspondence
• Ability to follow company procedures
• Ability to occasionally lift and/or move up to 40 pounds

Responsibilities

• Process and code expense and merchandise invoices according to company procedures
• Reconcile invoice to purchase order and work with internal stakeholders across the business and vendors to resolve discrepancies
• Reconcile vendor accounts and ensure aging items are managed proactively
• Work closely with warehouses, purchasing department and vendors to resolve payment related issues
• Maintain relationships with outside vendors
• Organize, prepare, file and scan supporting documents
• Cross train employees to ensure coverage during absences
• Perform other duties as assigned

Skills

Accounts Payable

Team player

Communication skills

Enterprise software

Education

College degree or High school diploma + 2+ years AP

Job description

• Our Mission: Touching lives for the better
• Our Vision: Touching lives by being the first choice for bargain-minded consumers in the U.S.

About the Team:

Our Finance team’s mission is to drive efficiency as we support our company and business partners. We analyze data, create records and reports, and make key strategic decisions to keep the business running. Our passion and energy promote a creative and growth-oriented environment. The members of our team are resourceful, critical thinkers that pride themselves on integrity and efficiency.

About the Role:

The AP Coordinator is responsible for a full range of accounts payable activities including invoice and purchase order reconciliation, reconciliation and payment of freight invoices, expense invoices, merchandise invoices and scanning of documentation. This position ensures vendor accounts are current by carrying out the following responsibilities timely and accurately. This role reports to the Assistant Manager - Accounts Payable.

Responsibilities Include:

• Process and code expense and merchandise invoices according to company procedures
• Reconcile invoice to purchase order and work with internal stakeholders across the business and vendors to resolve discrepancies
• Reconcile vendor accounts and ensure aging items are managed proactively
• Work closely with warehouses, purchasing department and vendors to resolve payment related issues
• Maintain relationships with outside vendors
• Organize, prepare, file and scan supporting documents
• Cross train employees to ensure coverage during absences
• Perform other duties as assigned

About the Pay:

• Base Salary Range: $30 Hourly
• 401(k) Profit Sharing
• Final compensation will be determined based upon experience and skills and may vary based on location.

About You:

• College degree or High school diploma with 2+ years of experience in Accounts Payable
• Ability to balance multiple tasks in a high volume of environment
• Ability to perform at a high level in a fast-paced, accuracy focused department
• Working knowledge in enterprise software
• Self-motivated, team player
• Ability to work effectively and communicate well with all levels within an organization
• Ability to clearly write routine correspondence
• Ability to follow company procedures
• Ability to occasionally lift and/or move up to 40 pounds

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.